Some standard content:
1 Introduction
National Standard of the People's Republic of China
Rules for Bibliographical Description for Archives
Bibliographical description for archives UDC 025.8: 951 www.bzxz.net
-852+12
GB 3792.5—85
1.1 Standardization of archival description is one of the foundations for realizing the modernization of archival work. In order to establish and improve my country's unified archival search system, carry out archival reporting and exchange, and give full play to the role of archives in my country's socialist construction, these technical rules are formulated. 1.2 This standard is formulated in accordance with the principles of GB3792,183 "General Rules for Document Description", combined with the characteristics of archives and the actual situation of my country's archival work.
1.3 This standard is the basis for the description of various archives. Some archives with extremely special content and form can formulate detailed rules in accordance with this standard.
1.4 This standard does not include the method of organizing archive catalogs. 2.1 Archives: Historical records in the form of text, graphics, sound and images directly formed by state institutions, social groups and individuals from political, economic, scientific, cultural and other social practice activities. 2.2 Files: A group of closely related single documents, sometimes called archives storage units. 2.3 Archives recording: The process of analyzing, selecting and recording the content and form characteristics of archives when compiling archives catalogs. 2.4 Recording items: Record items that reveal the content and form characteristics of archives. Its main parts (including title and responsible person items, text items, confidentiality and storage period items, time items, carrier form items, series items, notes items, standard numbers and related records items, abstract items, sorting and numbering items) are called major items, and the specific contents that make up each major part are called minor items. 2.5 Recording format: the order of arrangement of recorded items in the entry and their expression methods. 2.6 Items: The result of archival recording is a combination of recorded items that reflect the content and form characteristics of a single document or file. 2.7 Archival monthly records, a combination of items arranged in a certain order, are tools for archival inspection and reporting. 3 Recording items
3.1 Title and responsible person items
3.1.1 Main title
3.1.2 Parallel title
3.1.3 Drama title and explanatory title text
3.1.4 Document number
3.1.5 Carrier type identification
3.1.6 First contributor
3.1.7 Other responsible persons
3.2 Text item
3.3 Confidentiality and storage period item
8.8.1 Confidentiality
3.3.2 Storage period
3.4 Time item
Published by National Bureau of Standards on 19B5-05-10
Implemented on 1986-01-01
3.5 Carrier form
3.5.1 Digital display and unit
3.5.2 Specification
$.5.3 Appendix
3.6 Series item
GB 8792.585
3.7 Notes
3.8 Standard number and related record items (not recorded in the first hall)3.9 Abstract items
3.10 Sorting and numbering items
3.10.1 Classification number
3.10.2 Archives (room) code
3.10.3 File number
3.10.4 Microfilm
8.10.5 Subject terms
4 Identification symbols
4.1 Date identifiers for recording items
4.1.1 Each recording item of a technical standard shall be preceded by a specific identifier. Each person item (except for the title and responsible person item, sorting and numbering item, and abstract item) shall be listed in parallel.
Subtitle and description of title text, document number, and specifications. Responsible person.
Other responsible persons, storage period.
+Appendix.
4.1.2 Description of country identifiers of recorded items
4.1.2.1 Except for the "," symbol, which takes up two spaces and should not be separated when the text is returned, other symbols take up one space, and there is no space before and after. 4.1.2.2 Except for the title and responsible person items, the identifiers of all major and minor items are not omitted when the text is returned. 4.1, 2.3 Whenever an item is recorded repeatedly, the identifier of the item needs to be added repeatedly. For items that are not recorded, the identifier is omitted together with the item.
4.2 Identifiers of recorded content
Name of the institution to which the responsible person belongs, the real name of the responsible person, the position of the responsible person, the era of the Chinese responsible person, the country of the foreign responsible person ()
and the original name, series items.
Self-proposed recorded content, carrier type identification. ?
5 Recording format
The inferred and uncertain recording content is used in combination with】. Each incomplete word. The person who has not been verified, the time and the countless incomplete words are marked with two "slogans". Foreign abbreviations.
Start and end connection.
According to different recording objects, it is divided into two entry recording formats: file level and file level. 5.1 Document level (with single document as the recording object) entry recording format classification number
GB3792.5-85
Archives (Zai) code
Microfilm number
Main title and parallel subtitle: subtitle and description accompanying title: file number [carrier type identification]/first responsible person, other responsible persons, text - confidentiality level, preservation period - file formation time - quantity and unit: specification + attachment - (from the edition) - notes
Subject terms
5.2 File level (with volume, book, bag, box as the recording object) entry recording format classification number
Archives (Zai) code
Microfilm number
Main title and parallel subtitle, subtitle and description title text [carrier type identification! ］一 Classification; Retention period一 Start and end time of files in the file.一 Number disk and unit, specifications.一 Annotation subject word
5.3 Description of recording format
5.3.1 The recording format of file-level and file-level items can be divided into card-style and book-style according to their carrier forms. 5.3.2 The card-style recording format divides the recording items into four paragraphs. In the first paragraph, the classification number and file number are recorded in the first and second lines in the upper left corner of the card respectively. The archives (room) code and microfilm number are recorded in the first and second lines in the upper right corner of the card respectively. The second paragraph starts from the line below the file number and is recorded in the same place as the file number. The title and the author, the text, the classification level and the retention period, the time, the form, the editing and the notes are recorded in sequence. When each item is returned to the next line, it is recorded in the same place. The third paragraph is the subject word, which is recorded in the same place on a new line. The fourth paragraph is the summary, which is recorded in the same place on a new line with two spaces, and is recorded in the same place as the first, third and fourth paragraphs when the line is returned. 5.a.3 If the front of the card is not complete, you can continue to record on the back. 5.3.4 The card size is 12.5cm×7.5cm. When recording, leave 1cm space on all sides of the card. 5.3.5 The format of book-style entry recording is the same as the lower-sheet entry except that a sequence number (printed in bold) is added before the main title and a space is left after it, and the second paragraph of the recording items is moved back accordingly. 5.3.6 Document-level and case-level book-style catalogs are all in double-column layout, with blank lines between each entry. Example 1: (File-level card-style entry)
1090301
3 - 4 - 74 - 53
031008
Notice on the burning of Shuitou District archives, (65) Duan Dang Zi No. 4/Zhejiang Provincial Archives Bureau: one original, one confidential; long-term-1985.4.11.—3 pages: 1B open+Wenzhou Prefectural Committee Office forwarded Banyang County Committee Office "Report on the burning of Shuitou District Committee archives"
Shuitou District Fire Archives Protection
Example 2, (File-level card-style entry)
106052
GB 3792.5-86
000108
754-755
Report on the high-efficiency regeneration test of medium-sized catalytic cracking [Film/Jiang Chongqi-Deputy Technique - Long-term, -1976.6 -2 sheets: 16mm
The influence of temperature and residence time on the combustion reaction of carbon monoxide in flue gas of Y-type screen catalyst side separation and oil extraction test device during dilute and regeneration combustion. Example 2: (Card-type entry at the file level)
IQ80932
16-2-30
000102
Statistical table of grain production in various provinces, autonomous regions and municipalities directly under the Central Government in 1972: - Permanent - 1973.3.14~1973.5,20, a statistical table of Xidai Autonomous Region is mostly unclear due to stains. In 1972, the cultivated land area, sown area of root crops, total output and output of various grain crops in each province, autonomous region and municipality directly under the Central Government were recorded.
Example 4: (Book-style entry)
1080932
000102
16-2-30
92 - 1
0145 Statistical table of grain output in each province, autonomous region and municipality directly under the Central Government in 1972, a statistical table of Xidai Autonomous Region is mostly unclear due to stains. In 1972, the cultivated land area, sown area of grain crops, total output and output of various grain crops in each province, autonomous region and municipality directly under the Central Government were recorded:
6 Recording level of detail
6.1 Recording items are divided into required items and optional items. 6.1.1 Necessary items: main title, first responsibility, time, classification number, file number, microfilm number, subject word. 6.1.2 Optional items: parallel title, subtitle and explanatory title text, document number, carrier type identification, other responsible persons, meaning, confidentiality, storage period, carrier form, series, attachment, abstract, archive (room) code. 6.2 The level of detail and simplicity of the record is divided into brief level and detailed level. 6.2.1 Any entry that only records the necessary items is called brief level. 6.2.2 Any entry that records some or all optional items in addition to the necessary items is called detailed level. Good use of text
7.1 The text used for recording must be standardized.
7.2 The numbers in the file number, time item, carrier form item, sorting and numbering items must be Arabic numerals. 7.3 The writing rules of minority literature must be followed when recording minority language archives. 8 Media Type Identification
GB 3792.5-85
The media types of archives are divided into oracle bones, stone inscriptions, tablets, silk, paper, records, films, rolls, magnetic tapes, disks, etc. 9 Good Records
9.1 The source of the record of the archive is the recorded archive itself, mainly based on the header, footer, file cover, monthly record of files in the volume, preparation table, etc.
9.2 Other relevant archival materials.
10 Details of Recording Items
10.1 Title and Responsible Person Items
Management. The title is a name that directly expresses the characteristics and central theme of the archive content and distinguishes it from another archive. The responsible person refers to the group or individual who created the archive content and is responsible. 10.1.1 Main title
The main title of the archive, generally refers to the title at the beginning of a single document and the title country name on the file cover. The main title is recorded as written. 10.1.2 Parallel title
A title written in a second language and written in parallel with the main title. If necessary, the parallel title is recorded together with the main title. A "=" sign is added before the parallel title.
10.1.9 Subtitle and explanatory title text
10.1.3.1 Subtitle: Another title that explains or is subordinate to the main title. The subtitle is recorded as written. When the main title can reflect the content of the archive, the subtitle does not need to be recorded. A "," sign is used before the subtitle. 10.1.32 Explanatory title text: refers to the explanatory text about the content, scope, purpose, etc. of the archive before and after the title. It is recorded as written and a "," sign is added before it.
10.1.4 Single document without a title
Write a title based on its content and add a "了" sign. 10.1.5 Files with ambiguous titles 10.1.5.1 When the title of a single file cannot reveal the content, the original title shall be recorded as is, and a new title shall be prepared based on the content and attached with a "(1".
10.1.5.2 When the file title cannot reveal the content of the file or the title is too long, it should generally be rewritten and the original file title shall be revised before recording.
10.1,6 File numbering
The file number is the serial number compiled by the issuing agency, group or individual during the document issuance process, including the document issuance number, drawing number, etc. The file number is recorded as the original text and symbols, with a " in front of it. For example:
: Zhongfa [1980] No. 16*
: J6—021—001**
10.1.7 Media type identification
Archives with paper as the carrier are generally not recorded, and other media types are recorded according to the actual situation and marked with "D", see Chapter 8. 10.1.8 First responsible person
10.1.8, 1 The first responsible person refers to the first responsible person listed in the document. Add "/" before it. ★ is the No. 16 document issued by the Central Committee of the Communist Party of China in 1980. *, the number of the first drawing of the 21st component of the fuselage of the J-6 aircraft. GB 3792.5—85
10.1.8.2 If there is only one responsible person, the first responsible person shall be recorded as the original document. 10.1. Other responsible persons
10.1.9.1 Other responsible persons refer to the responsible persons other than the first responsible person, and they shall be preceded by a "," sign. 10.1.9.2 If there are multiple responsible persons in a single document, in addition to recording the first responsible person, the other responsible persons may be recorded at most 2, separated by "," signs, and with the word "etc.". The filing unit itself must be recorded as the responsible person. 10.1.10 Responsible persons of institutions and organizations
10.1.10.1 The responsible person of an organization must be recorded in full Or a common abbreviation. For example, the "Central Committee of the Communist Party of China" is abbreviated as "CPC Central Committee", the "Ministry of Foreign Affairs of the People's Republic of China" is abbreviated as "Ministry of Foreign Affairs", the "General Staff of the People's Liberation Army" is abbreviated as "General Staff", the "Hebei Provincial People's Government Personnel" is abbreviated as "Hebei Provincial Personnel Bureau", and the "National Archives Administration Archives Business Guidance Department" is abbreviated as "National Archives Administration Department", etc., and shall not be recorded as "Headquarters", "Headquarters", "Provincial Personnel Bureau", "Second Department", etc. 10.1.10.2 The responsible persons of the organs of the past dynasties should be preceded by the name of the dynasty or regime when recorded, and add a 4 () \ number. For example, the Cabinet of the Qing Dynasty, the Ministry of Education of the Republic of China.
10.1.11 Individuals responsible
10.1.11.1 For individuals responsible, only the name is usually recorded. If necessary, the position is recorded after the name and a "()" is added. For example, Wu Xueqian (Minister of Foreign Affairs):
10.1.11.2 When the individual responsible for the document is an alias, pen name, etc., it shall be recorded as the original text, but the real name shall be attached and followed by a "()". For example, Mao Dun (Shen Bing)
10.1.11.3 The recording of individual responsible persons in the Qing Dynasty and before is the same as that in 10.1.10.2 of this article. 10.1.11.4 For foreign responsible persons, the country abbreviation that is easy to identify in each historical period shall be recorded, including the Chinese translation of the surname, the original meaning of the surname and the abbreviation of the given name. Generally, the surname is first and the given name is second. Sequence. The original text of the country and surname and the abbreviation of the name are all marked with "()". For example: (Soviet) Stalin (CTAJIMH, H.B.). 10.1.12 For documents without a responsible person, the responsible person who has been verified based on its content and form characteristics should be recorded, and a "厂了" mark should be added. If there is still no result after verification, three "7s" should be used instead. Record as "".
10.1.13 If the responsible person of the document is incorrect, it should still be recorded as the original text, but the real responsible person should be verified and attached, and a "【了" mark should be added. 102 Text item
Text is the name of the manuscript of the document. According to the actual situation, it can be recorded as the original, copy, draft, final version, manuscript, sketch, original map, base map, blueprint, etc., with a ", one" mark in front of it.
10.3 Classification and Storage Period Item
10.3.1 Classification
Generally, the classification is recorded according to the classification determined when the file was formed. For those that have been upgraded, downgraded, or declassified, the new classification should be recorded with a ", -" in front of it. 10.3.2 Storage Period
10.3.2.1 Generally, the storage period is recorded according to the storage period determined when the case file was formed. For those that have been changed, the new storage period should be recorded with a "," in front of it.
10.8.2,2 When the classification is not recorded in the classification and storage period item, the sub-item storage period does not have a ",", in front of it. For example: - long-term
10.4 Time Item
The time item is divided into the file formation time at the file level and the start and end time of the file in the case file at the case file level, depending on the recorded object. Both are preceded by a ", -".
10.4.1 The time of formation of documents
Generally, the time of issuance is the time of issuance for public and private documents and letters, the time of passing or issuing is the time of resolutions, decisions and orders, the time of signing is the time of signing for treaties and contracts, the time of preparation is the time of preparation for report plans, and the time of designation for engineering and product drawings, etc. GB 3792.5—85
10.4.1.1 When recording time, the year, month and day can be omitted, and a "," is added to the lower right corner of the number representing the year and month. For example: June 5, 1982 should be recorded as .—1982.6.510.4.1.2 Historical archives should record the original chronology, and attach the converted public chronology, and add a "()" sign. Example: The sixteenth day of the tenth year of Qianlong in the Qing Dynasty is recorded as ?—Qing Qianlong 10.9.26 (1745, 10.21)10.4.1.3 For documents without a creation time or whose creation time is unclear, the creation time should be verified based on its content, form, carrier characteristics, etc., and marked with a "[]", or other times recorded on the document (receipt time, review time, printing time, etc.), and stated in the notes. If there is no result in the verification, and in particular the time, three “厂” will be used instead and recorded as “口”. 10.4.1. Documents with incorrect time records shall still be recorded as the original text, and the verified time shall be attached and marked with “［］”. 10.4.2 Start and end time of files in the file
Record the earliest and latest time when the files in the file were formed, connected by “～”. For example: March 4, 1980 to December 7, 1980 is recorded as.—1980.3.4~1980.12.7
10.5 Carrier form item
Carrier form item records the material form characteristics of the archive carrier. 10.5.1 Quantity unit
Quantity is recorded in Arabic numerals, and the unit is the statistical unit of the archive material form, such as: "page", "volume", "volume", "box", etc. Add "一号" in front of it when recording.
10.5.2 Specifications
refers to the size and model of the archive carrier, etc., and are preceded by a "+" sign when recorded. For example,
.—1 box: 35mm
.—5 pages: 16mo
10.5.3 Attachments
10,5.3,1 refers to additional materials after the main text of the document. Generally, only the title of the attachment is required, and it is preceded by a "-". 10.5.3.2 When the number, unit and specifications of the sub-items are not recorded in the carrier form item, no "+" sign is added before the attachment. For example:
—The Office of the Wenzhou Prefectural Committee of the Communist Party of China forwarded the "Report on the Burning of the Archives of the Shuitou District Committee" from the Office of the Pingyang County Committee. 10.5.3.3 If the attachment has a known title and can be used independently, and has only independent retrieval significance, it can be recorded separately, but it should be explained in the notes item.
10,6 Series Item
A series refers to a series of documents of the same type and number published under a general title. Generally, the series title is recorded according to the original meaning, and the content of the record is interspersed with ten "()" numbers, and "1" is added before the "()" number. For example:. 1 (Materials of the St. Wu Archives Work Conference II) 10.7 Notes Item
The notes item records the items that need to be explained and supplemented in each item. It is recorded in the order of each item, see Chapter 3, and the items that need to be explained and supplemented are listed at the end.
10.8 Sub-items and related records
This item is not required.
10.9 Abstract Item
The abstract item is an introduction and commentary on the contents of the documents and files, and should try to reflect its subject content. Generally, it should not exceed 100 words. 10.10 Sorting and numbering items
Sorting and numbering items are catalog sorting and archives (room) business notes. 10.10.1 Classification number
GB $792.5--86
Recorded in accordance with the relevant provisions of the archives classification method. Placed in the first line at the upper left corner of the entry. 10.10.2 Archives (room) code
Recorded in accordance with the relevant provisions of the archives (room) code. Placed in the first line at the upper right corner of the entry. 10.10.8 File number
The number of the archives in the archives (room) during the process of filing. The file number usually includes the archive number, file date number, file number, item number or page number.
10.10.3.1 Collection number: the number of each collection in the collection. 10.10.3.2 File self-recording number: the number of each file date in the collection. 10.1D.8.3 File number: the number of each file in the file catalog. 10.10.8.4 File number or page number: the serial number of each file in the file or the number of the first page. 10.10.8.5 Some scientific and technological archives can record professional numbers, engineering numbers, special number, product model numbers and other numbers with search significance. 10.10.3.6 The "_" sign is used between the names in the file number, occupying half a space. 10.10.3.7 The file number is recorded in the second line from the upper left corner of the entry, flush with the classification number. 10.10.4 Microfilm number
The microfilm number is the number of the archive microfilm, recorded in the second line from the upper right corner of the factory entry, flush with the archives (room) code. 10.10.5 Subject heading
Subject headings are standard terms that reveal the subject content of the archive. 10.10.6.1 Indexing shall be carried out in accordance with the principles of GB3860--83 "Document Subject Indexing Rules". 10.10.5.2 Document-level entries generally require 3→8 subject terms, and the number of subject terms at the file level may be increased appropriately. 10.10.5.3 Subject terms shall be recorded below the first paragraph, in a new line, and recorded at the beginning. There shall be one space between the subject, the subject, and the subject. Additional notes:
This standard was proposed by the Sixth Branch of the National Technical Committee for Document Standardization. This standard was drafted by the "Archives Description Rules" Drafting Group of the Archives Work Standardization Leading Group. The main drafters of this standard are Deng Shaoxing, Lai Changzhi, and Yang Shuqin.4 Microfilm number
The microfilm number is the number of the microfilm of the archive, recorded in the second line from the upper right corner of the factory, and is aligned with the code of the archive (room). 10.10.5 Subject headings
Subject headings are standard terms that reveal the subject content of the archive. 10.10.6.1 Indexing is carried out in accordance with the principles of GB3860--83 "Document Subject Indexing Rules". 10.10.5.2 The document level generally requires 3→8 subject headings, and the number of file level can be appropriately increased. 10.10.5.3 Subject headings are recorded under the first paragraph, in a new line, and are recorded in a row. There is a space between the subject headings. Additional notes:
This standard was proposed by the Sixth Branch of the National Technical Committee for Document Standardization. This standard was drafted by the "Archive Description Rules" Drafting Group of the Archives Work Standardization Leading Group. The main drafters of this standard are Deng Shaoxing, Lai Changzhi, and Yang Shuqin.4 Microfilm number
The microfilm number is the number of the microfilm of the archive, recorded in the second line from the upper right corner of the factory, and is aligned with the code of the archive (room). 10.10.5 Subject headings
Subject headings are standard terms that reveal the subject content of the archive. 10.10.6.1 Indexing is carried out in accordance with the principles of GB3860--83 "Document Subject Indexing Rules". 10.10.5.2 The document level generally requires 3→8 subject headings, and the number of file level can be appropriately increased. 10.10.5.3 Subject headings are recorded under the first paragraph, in a new line, and are recorded in a row. There is a space between the subject headings. Additional notes:
This standard was proposed by the Sixth Branch of the National Technical Committee for Document Standardization. This standard was drafted by the "Archive Description Rules" Drafting Group of the Archives Work Standardization Leading Group. The main drafters of this standard are Deng Shaoxing, Lai Changzhi, and Yang Shuqin.
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