General requirement for the files formation of scientific and technological archives
Some standard content:
National Standard of the People's Republic of China
General requirement for the files formation of scientific and technological archivesGB/T 11822-88
This standard is formulated to strengthen the management of scientific and technological archives, improve the quality of files, and serve economic construction more effectively. 1 Subject content and scope of application
This standard specifies the file organization, compilation, and file cover specifications of scientific and technological archives and the quality requirements of the materials used. This standard applies to the file management of general scientific and technological archives. The file requirements of certain special forms of scientific and technological archives can refer to this standard.
2 Terminology
2.1 Scientific and technological archives refer to historical records in different forms such as text, charts, audio and video that are directly formed in scientific and technological activities and should be archived and have preservation value.
2.2 Scientific and technological documents are the general term for technical documents such as text, charts, audio and video that record and reflect scientific and technological activities. 2.3 Archives refer to a kind of archive storage unit that combines the following documents that are related to each other. 2.4 In-volume directory A record of the registered documents in the file and their arrangement order. 2.5 In-volume preparation table A table that explains the status of the documents in the file. 2.6 File number The number of the file. Including classification number, project code, and file number. 2.7 Project code The code or code of the product, project, subject, and equipment. a Requirements for filing
3.1 Filing should follow the formation rules of scientific and technological documents and materials, maintain the systematic connection of scientific and technological documents and materials in the file, and facilitate the use and storage of archives.
3.2 Products, scientific research projects, infrastructure projects, equipment and instruments should be filed separately according to their components, structures, stages, etc. 3.3 General documents that are closely related to products, scientific research projects, infrastructure projects, equipment and instruments should be listed in the category of products, scientific research projects, infrastructure projects, and equipment and instruments.
3.4: It is necessary to ensure that the scientific and technological documents and materials reflecting the problems in the file are complete. 3.5 The scientific and technological documents and materials in the files must accurately reflect the true content of production, scientific research, infrastructure and related management activities. 3.6 The production and writing of scientific and technological documents and materials in the files must be conducive to long-term preservation. 4 Arrangement of scientific and technological documents and materials in the files
41 Products are arranged according to the work process of design (including preliminary design, technical design), trial production, small batch production trial production, mass production, product excellence, etc., and can also be arranged according to their product series, structure (components or components). .2 Research topics are arranged according to the time stages such as preparation stage, research and experimental stage, summary and appraisal stage, results application and promotion and application.
4.3 Infrastructure projects are arranged according to the basis materials, basic materials, engineering design (including preliminary design, technical design, implementation design), engineering construction, engineering completion acceptance, etc.
4.4 Equipment is arranged according to the basis materials, equipment unpacking acceptance, equipment installation and commissioning, equipment operation and maintenance, random drawings, etc. Random drawings Approved by the State Administration of Technical Supervision on October 25, 1989, and implemented on July 1, 1990
Samples can also be grouped separately
GB/T 1182289
4.5 Administrative scientific and technological documents and materials are arranged by topic, time or importance. .6 The arrangement of scientific and technological documents and materials in the case file requires that the text materials are in front and the drawings are in the back. 5 Cataloging of the case file
5.1 Compilation of the case file page number
5.1.1 The scientific and technological documents and materials in the index file are numbered according to the page with the content. 5.1.2 Page number arrangement: The page number of scientific and technological documents and materials written on one side is written in the lower right corner: The page number of scientific and technological documents and materials written on both sides is written in the lower right corner on the front and the lower left corner on the back. 51.3 The cover of the case, the monthly report in the volume (except for the original drawing list), and the preparation table in the volume are not numbered. 5.2 Preparation of the file cover
5.2.1 The file cover can be in the form of an outer cover and an inner cover. The outer cover is printed on the front surface of the file cover, and the inner cover is arranged before the date in the file. The outer and inner covers are ready, see figure! 5.2.2 Volume title The volume title should concisely and accurately reveal the content of the scientific and technological documents and materials in the volume. The main content of the file title includes the name, code, code of the month and the code and name of its components, parts, and stages. 5.2.3 The preparation unit shall fill in the form of the scientific and technological documents and materials in the file or the main responsible person: 5.2.4 Preparation period The start and end dates of the scientific and technological documents and materials in the file. 5.2.5 The storage period shall be filled in according to the designated storage period. The confidentiality shall be filled in according to the confidentiality regulations.
File number Fill in the classification number of the archives and the file sequence number. 5.2.7
Archives (Zhai) code Fill in the number of this archives (Zhai) given by the state. 5.2.8
5.2.9 Microfilm number Fill in the number given to this case file when microfilming. 5.3 Preparation of the case file spine
The case file spine has the case file title and file number. See Figure 2 for the format. 5.4 Preparation of the volume diary
5.4.1 The volume diary format is shown in Figure 3.
5.4.2 The sequence number is marked with Arabic numerals starting from ". The title of the document material is the title of the document, and the full title of the scientific and technological document material is filled in. 5.4.3
File number Write the document number of the document or the drawing number of the drawing. 5.4.4
5.4.5 Responsible person Fill in the department or person in charge of the direct compilation of the scientific and technological document material. 5.4.6 Date Fill in the date, hour, and day of compilation of the scientific and technological document material. 5.4.7 Page number Fill in the number marked on the first page of each scientific and technological document material. .8 The national record in the volume is arranged before the first revision of the scientific and technological documents in the case file. 5.5 Preparation of the preparation table in the volume
5.5.1 The sample of the preparation table in the volume can be shown in Figure 4. 5.5.2 The preparation table in the volume should indicate the number of pieces and pages of scientific and technological documents in the case file, as well as the issues that need to be explained during the process of filing and using the case file.
5.5.3 The preparation table in the volume is arranged after the end of the scientific and technological documents in the case file. 6 Requirements for case file binding
6.1 The case file can be in two forms: bound or unbound. GB/T 11822—89
6.2 Scientific and technological documents of different sizes in the case files should be folded into a uniform format. 6.3 When binding the case files for long-term storage, metal objects must be removed. 6.4 When the case files are not bound, the scientific and technological documents should be arranged in the order required in the case files. 7 Specifications of the cover and the table in the case files and the quality requirements of the materials used 7.1 The cover of the scientific and technological archives files is generally in the form of a roll box or a roll clip. The samples of the roll box and roll clip are shown in Figures 5 and 6. 7.2 Specifications of the roll box and roll clip and the materials used Material requirements. 7.2.1 The outer surface size of the roll box is: 300mm×220mm, and the diameter sizes are 20, 30, 40, 50, and 60mm respectively. 7.2.2 The outer surface size of the roll clamp is 300mm×220mm, and the thickness size is 20mm. 7.2.3 The roll box and roll clamp are double-mounted with kraft paperboard, and can also be made of yellow board paper with kraft paper on the outside. Note: Due to the lack of standardization in paper transportation in my country, the length can be allowed to have a tolerance of 5mm. 7.3 Specifications and production of the roll inner table 7.3.1 The outer cover of the deep volume is the same as the outer surface of the roll box and roll clip. 7.3.2 The specifications of the inner cover, the inner record, and the inner examination table are all 297mm×210mm. 7.3.3 The inner cover, the inner record, and the inner number table are made of 70g or more white negative writing paper. 7.4 The specifications and material requirements of the spine of the file are the same as the length and thickness of the roll box and roll clip, 300tm×20 (30, 40~50, 60) mm. 7.4.2 150g concave writing paper is used for the back of the document. 7.5 The font and size of the cover and table can be customized, and they must be clear and correct. 8 The right to supervise the production of the cover and table belongs to the State Archives Administration. 9 Sample drawings of the cover and table (attached) Archives No. Abbreviation No. Request Title Compilation Unit Compilation Date Custody Unit GB/T 11822—89
Figure 1 File outside, inside and
File outside cover. 4×B=30h×220
File inside cover A×B297×21 pieces
Unit price per inch is 0.1
Ratio 1+2
GB/T 1182289
File title
Figure 2 File spine
D=20, 3D, 40, 50, 60
Size is 0.1m and
Ratio 1:2
,10 20
No.:
GB/T 1182289
Daily record in the volume
Document materials with name
Monthly record in the volume
Description;
This volume:
Dimension list is
[This: 2
GB/T 11822—89
Reference table in the volume
Year and month
Figure 4 Reference table in the volume
D=20, 30, 40, 60
Size is m
Scale: : 2
GB/T 11822-89
Figure 5
GB/T11B22—89
Size unit is nm
Ratio: 1:2
GB/T 11822--89
Volume 6
GB/T 11822—89
Additional remarks:wwW.bzxz.Net
This standard was proposed by the National Document Standardization Committee. This standard was drafted by the research group of "General Requirements for the Composition of Scientific and Technological Archives" of the Archives Science and Technology Research Institute.
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