Standards for the archives of the national multipurpose investigation of the coastal zone and tidal wetland resources-Regulations on bibliographical description
Some standard content:
National Standard of the People's Republic of China
National multipurpose investigation of the coastal zone and tidal wetland resources
Regulations on bibliographical descriptionSubject content and scope of application
UDC 651. 53
GB9852.2—88
This standard specifies the items, identifiers, date and format, description level and description method of each item of the archives of the national multipurpose investigation of the coastal zone and tidal wetland resources (hereinafter referred to as the national coastal zone investigation). This standard applies to the description of coastal zone investigation archives by various units across the country. 2 Reference standards
Gi33792.1 General description of documents
GH3792.5 Rules for archival recording
GB2808 Full-length date representation method
GB2809 Time representation method for information exchange GB3860 Rules for document titles
GB952. Standard arrangement rules for comprehensive research on coastal and tidal resources in China CS852.3 Standard classification method for comprehensive survey of coastal and tidal resources in China 3 Recording items
Title and responsibility list|| tt||Main title
Subtitle and explanatory text
File number
Archive (document) type identification
First responsible person
Other responsible persons in the same form of responsibility
Other responsible persons regardless of the form of responsibility
3.2 Version items
3.2.1 Text
Responsible persons related to the text
3.2.3 Summary
Written and printed form
National Ocean Week 198 80 9-2 0 approved
1989 - 05 - 01 actual
3. 2. 5 Personnel related to books and printed forms 3.3 Items of confidentiality and storage period
3.3.1 Items of confidentiality
3.3.2 Storage period
3.4 Time items
3. 4. 1 Start and end time
3.4.2 Time of formation of document materials
3. 5 Items of carrier form
3. 5. 1 Quantity and unit
3. 5.2 Specifications
3.5.3 Media type
3.5.4 Attachments
3.6 Mandatory items
3.7 Notes
3.8 Standard number and related record items
3.8.1 Standard number
3.8.2 Binding method
3.8.3 Presentation method
3.9 Summary items
3.10 Non-reference and numbered items
4 Description item identifiers and description content identifiers 4.1 Description item identifiers
GB9852.288
Technical rules stipulate that a certain identifier shall be placed before each description item, large or small. , one major item (except for the title and responsibility items, abstract items, arrangement and numbering items), parallel title,
subtitle and description of the title text, file number, specifications, abstract, acquisition method, first person in charge, person in charge related to the text, person in charge related to the written and printed form. Other persons in different responsibility forms, warranty period, written and printed form. Other persons in the same form,
+ attachments,
extracted content source.
4.2 Recording content identifier
) person in charge, description of the book printing form and carrier form items and the collection item. [Archive type identification, catalog entry. Omitted record content.
Notes that are only quantifiable and cannot be determined.
Incomplete character symbol, if there is an incomplete character, use a \广\ symbol, if the incomplete character is difficult to count, use "口\ to indicate it, 门
: the year-month separator in time representation. ~ start and end time.
5 Items and their recording formats
5.1 Item date is the result of good recording, so the item date and recording format are different due to the different recording month, the content and form characteristics of the recording object, and the type of the item carrier itself: GB 9852+2-88
5.1.1 Based on the function of archive entries, records can be divided into general entries and sorting entries. 5.1.2 According to different recording objects, records are divided into single records, comprehensive records and extracted records; the entries formed include file entries, case files and extracted entries
5.1.3 In order to adapt to different forms of record carriers, each record has two recording formats: film and book. 5.2 General records and their formats:
5.2.1 The function of general records is that it can not only meet the needs of archive business operations, but also provide a basic tool for various retrieval methods. It has great universality. Usability. However, since the general version concentrates various labels in the sorting and numbering items, and has some business notes that readers do not need, it is generally not suitable to be used as a sorting and inspection date without processing. 5.2.2 Card format:
Main title and title: Subtitle and description Title text: File number [File type identification/first responsible person; other responsible persons, text/responsible person! Bridge; Writing and instant printing form/responsible person. 1. Confidentiality level: Storage period: time. Data and unit: Regulations (carrier type) 1. Attachment: (series) Notes: Label number (binding): Acquisition method Summary
Sorting and numbering items
5.2 .2.1 This format specifies the order of the date of the entry and the division of paragraphs in the general card entries. When some entry items are not recorded according to the recording regulations due to different types of recorded objects (files, documents), they must be recorded together with the identifier. If omitted, this format shall not be changed. 5.2.2.2 This format divides the date of the entry into three paragraphs. 5.2.2.3 When recording the first entry date in each paragraph, omit the entry identifier \-\ and leave two spaces. The entry H (with identifier number) in each paragraph should be recorded continuously without any spaces. 5.2.2.4 The major item identifier \.\ takes up two spaces (\." takes up one space, "\ takes up one space), which is a whole symbol. The numbers must be written in succession and cannot be placed separately in non-interval lines. The symbols for other items should be written one space apart. The space before and after the symbols should not be empty. 5.2.2.5 If one piece of recording is not complete, a sequel should be recorded. In the lower right corner of the card for the sequel, the words "(next piece)" should be used to indicate that there is a sequel, and in the upper right corner, "N/M" (N and M are Arabic numerals, N is the sequence number, and M is the total number of pieces in this item) should be used to indicate the connection relationship between the sequels. For example, "1/3" means that the total number of pieces of this tea item is two, and this piece is the -- piece. 5.2.2.6 The card size is 12.5cm×7.5cm, and the edge of the recording area is 0.5cm from the upper and lower edges of the card, and 1cm from the left and right edges. 5.2.3 Book format:
Classification number
Archives room code
Microfilm number
Title-list title, subtitle and description text: Document abbreviation [Archive type mark/first responsible person, other responsible persons-text/responsibility: manuscript number: writing and printing form/responsible person. One case level; storage period. Time. Number and unit specifications (carrier type) + attachments. (Series), - Notes. - Standard Edition (Binding) Acquisition Method Keywords
5.2.3.1 This format determines the general book entry format. 5.2.3.2 This format divides the entry into four sections. 5.3 Arrangement entries and their formats:
5.3.1 Arrangement entries are provided for readers. On the basis of the general entry, the entry is composed of each entry as the reference date. According to the name of the reference date GB9852.2-88
, it can be divided into themes, sponsors, titles, and classifications. 5.3.2 The text of the arrangement entry is in the format specified in GB3792.5. The recording level adopts the brief or basic level of the above standards.
5.33 Card format:
Title item
Adopt the format of the text specified in GB 3792.5
Arrangement and numbering items
Test 1: (date of compilation of the material)
Coast table VLI-3
Registration form of zooplankton specimens: Tianjin Bay 1983.5.27~28: Coast table t13 [original record]/Ping City Royal Shore Zone Biology Professional Group; Zhang Dezhu. Written; handwritten, confidential, permanent: 1983.5.28.--1 page (1 sheet): 16JFJ121 Registration form of zooplankton specimens
Ocean.5(1)P00
Division 2: (Classification item)
Dissolved oxygen analysis record sheet: Xinjiang Coastal 82.7 First Voyage Shuguang 07 Survey Book: Tour Completion Table-1 Original Record/Huang Jinhe National Ocean Bureau Second Institute Assisted in Writing, Secret Issue: Permanent:—→1982.7.—36 pages (36 sheets): 16 Dissolved oxygen, analysis record sheet
Chemistry 01-6(1)P103---138
5.3.4 Book format (see 5.2.3) Add month item month. 5.4 Extraction clauses and their formats:
5.4.1 Extraction clauses are used to record specific contents in a separate file and are composed of extractor records. 5.4.2 Format of the following clauses:
Extraction title/responsibility
In: title/responsible person, text/responsible person's name: number; writing and printing form/responsible person, "confidentiality"; storage period; time; quantity and its unit: specification (carrier type) and clear copies. Notes
Sorting and numbering
5.4.2.1 Extraction clauses 11 divide the record items into five sections. The first section is the extraction part, the second section is the original text recording part, and the third, fourth and fourth sections are the new notes content, summary and sorting parts. 5.4.2.2 The identification symbol used for the extracted items is the same as that for the general items. It is required to add "" before the original document signature part. 5.4.2.3 For other provisions, see 5.2.2
5.4.3 The book format is similar to the card format, and the description items are not recorded. 6 Description level
GB 9852-2- 88
6.1 Records are divided into necessary items and optional items. 6.1.1 Necessary items are the items that must be included in any archive entry, including: main title, responsible person, time, classification number, file number, 6.1.2 Optional items are other required recording items except necessary items. 6.2 General recording and detailed levels are divided into brief level, basic level and detailed level. 6.2.1 Any entry that only records necessary items is called brief level or first recording level. 6.2.2 Any entry that records all necessary items and some optional items is called basic level or second recording level. 6.2.3 Any entry that records all necessary items and all optional items is called basic level or second recording level. The selected item date is called the detailed level or the third recording level. 6.3 The items avoided in the national coastal survey archives must use the detailed level, and the detailed and concise levels of other types of items can be selected by themselves. 7 Recording text
7.1 The most commonly used text must be standardized.
7.2 The numbers in the file number, carrier form item, sorting and numbering, and time items shall all use Arabic numerals. 7.3 The time representation of the time item shall be recorded in accordance with the principles and methods of iH2809 and CB2808. 7.4 If there are errors in the text of the archive itself, it must still be recorded, and the correct text that has been verified shall be added after it for correction, or it can be explained in the notes: All those that do not affect the score The meaning of the word, typos, purple fonts, non-standard simplifications should be corrected directly in the paragraph, and no annotations will be added. The person recording the file shall not modify the file.
7.5 For files written in non-characters, they shall be recorded in Chinese characters, but it should be explained in the notes. 8 File type and carrier type identifier
8.T File type refers to the type of file recorded in the file. 8.2 Carrier type refers to the type of file carrier. 8.3 According to the classification and code of GB3469 and the actual situation of the national coastal zone and seashore resources comprehensive survey archives, the details are as follows: Table 1 File type code table (Yixian)
Type name
Conference request | |tt||Science and technology report
Technical standard
Patent document
Product promotion
Chinese translation
Review tool
Review tool
Charts and tables"
Year:) Data input 5, tone report, shaded characters
1) Charts and tables belong to - a certain - illustrations of the writing materials. Table serial number
Type name
Command, command
Decision, decision, minutes
Notice, announcement
Investigation data service table
Original record
Record according to
GB 9852-2—88
Table 2 Code table for file carrier types
Description type
Formal single-volume publications ()
Informal single-volume printed materials
Film (negative film, shrink film, adhesive tape, slide film) Magnetic tape (audio, video, computer tape)
Phosphorus disk, optical disk
9.1 The basis for semi-file management is to be based on the content and form characteristics of the recorded files. Only. 2 If the file itself cannot meet the recording requirements, it should be verified by referring to the relevant materials. 10 Details of each recording item
10.1 Name and responsible person items
10.1.1 Title and responsible person item symbol structure form. Main title = parallel title: subtitle and description title text: document number [file type/first person with the same responsibility and labor-saving method: other persons with different methods of responsibility.
10.1.2 Main title:
10.1.2.1 The main title is the main title of the archive. It includes the file title, document material title and publication title.
10.1.2.2 Each item must have a title. If the original archive does not have a main title, a main title should be written according to the content and characteristics, and placed in the "[" in the title.
10.1.2.3 When the title cannot reveal the content of the archive or the title is too long, the title should generally be rewritten and the original title should be changed before recording. The changed title should be recorded in "}". If necessary, the original title should be annotated in the notes. 10.1.2.4 When reproducing the original title, the punctuation marks, numbers and spaces in the original title should be reproduced: spaces that play a grammatical role should be retained, and the original title should be marked in the notes. 10.7.2.5 If the title of the same document is changed several times, the original title should be indicated in the notes. 10.2.6 The title of the case file is the title of the case file. The title of the case file is generally the name of the file plus the classification and related serial number of the file content in the file. Example:
Otsu City Coast Office Conference Document Material No. 4 GB9852.2—88
Serial number
Classification category of organization
Name of organization
10.1.2.7 When the object of the search is document materials, all the tables and drawings in the investigation regulations shall use the table and drawing names stipulated in the regulations as the main titles of the bids.
10.1.3 Parallel title:
10.1.3.1 The title written in the first language and parallel to the main title is connected to the main title with an "=" sign. 10.1.3.2 The foreign language titles of technical documents and drawings must be recorded. 10.1.3.3 The Chinese characters listed with the main title cannot be used as parallel titles and will not be recorded. 10.1.4 The subtitle is a descriptive title: another title that is an explanation or subordinate to the main title. Descriptive title text refers to the text before and after the title to explain the content, scope and time of the archive. 10. 1- 4. 1
The subtitle shall be reproduced as is. If the main title can reflect the characteristics of the file content and already contains the content indicated by the subtitle, the subtitle does not need to be reproduced.
10.1.4.3 The explanatory title shall be reproduced as is. Its content varies according to the type of document material. The specific content is as follows: a: For administrative documents, the explanatory title shall use words such as "main sender, issued, relevant documents", "reply", "letter" and "reply letter" and the name of the unit, individual name, etc. to indicate the main distribution scope of the document. Example:
Jin-1(22)
Mei's request for additional members of the Tianjin Coastal Zone Comprehensive Investigation Leading Group: sent to the Tianyang Municipal People's Government: (1982) Jinhaizi No. 6 [Request 1/Tianyang City Coastal Zone Investigation Leading Group, one document: Print-Confidential; Shuijiu, 82.12.5. One
Zhang): 16
Staff Management Team Additional Leading Group Members
Conference documents and materials should record the full name, time, place, and number of the meeting. Example:
Jin-17(24)
Notice on the convening of the second enlarged meeting of the Leading Group for Comprehensive Investigation of Coastal Zone Resources in our city: Tianyang City Fayi Club South Building (Tea Room) 81.9.22: Jinhai Office No. 30 Ning [Notice to Tianjin Coastal Office: Zhang Lianxing (Deputy Director of Dajin Coastal Office) Document; Hand
Dream. Confidentiality rate; Permanent: —84.9.19.—1 page (1 sheet); 16 Meeting notice Meeting agenda
: Survey materials in technical documents shall indicate the name of the survey vessel, station number (latitude and longitude), level and survey time: Example:
Tianjin C-7(1)
GB9852.2-88
Continuous station current observation record: Binhai 506 round JH2003 (39-01N118\03/E) surface 1983.6.27: Coast table 11-8. Original record)/Tianjin Coastal Zone Survey Hydrology Professional New: Chai Yurong "Ocean Bureau Technology Institute). One Chengyi, handwritten, confidential: water duration: one 83.6.27.-4 pages (1 sheet): 16 open
Time interval 30 minutes
d. The drawings in the technical documents should indicate the ground scale, projection and coordinates, C32
Tianjin C-20 (3)
Sunday continuous station hydrological observation station map: Kan Bay (1:200000) [Figure 3/Tianyang City Coastal Zone Survey Ocean Hydrology Professional Group: Yuyang Zhou Technology Institute, one printed original map. Confidential; Water long-83.1 bed: 2 pounds (Figure)
Hydrological observation
Station map
10.1.5 Document number:
10.1.5.1 Document number is the serial number that is compiled by the issuing agency, group or individual to distinguish the individual document materials during the issuance process of the document materials.
10.1.5.2 The official number of the document is as follows 10.1.5.3 Standard forms in the survey procedures, map registration forms and standard numbers of maps in the rules. 0.1.6 File types are shown in Chapter 8 of this standard. 0.1.7 Responsible persons:
0.1.7.1 The responsible person is the group or individual who is directly responsible for the creation of the archive content. The responsible person who ranks 100th or bears the most responsibility among the responsible persons is the first responsible person, and the rest are other responsible persons. 0.1.7.2 The responsible person should generally record the full official name. The organization listed in the coastal zone investigation organization table can use the standard abbreviation indicated in the table.
10.1.7.3 In addition to recording the name, the individual responsible person must record the full name or commonly used abbreviation of the unit and the position, and put it in "()". 1D.1.7.4 Foreign individual responsible persons shall be recorded according to the original Chinese translation, and the country shall be indicated before it. When the original name of the responsible person is included, it should be recorded after the translated name. The order of the names should be consistent with the meaning and "". If it is different from the way of expressing names in my country (that is, the surname is at the end and the given name is at the beginning), the original surname should be recorded first, and then the abbreviation of the name should be recorded. Example: Albert Einstein (A.) 10.1.7.5 The name of the responsible person is generally required, but if the responsible person uses a pen name or alias, the real name should be recorded when the responsible person uses an informal organization name. Aliases, informal organizations 10.1.7.6 For documents with no responsible person at the end, the responsible person should be identified and the identified responsible person should be added with "". When the verification result is found, it should be replaced with "". 10.1.7.7 The responsible person should still be recorded. However, the real responsible person should be attached and "No. 1". 10.1.7.8 The specific situation of the excavation of the archives management documents and materials of the national tourism coastal zone survey and its formation process should be explained in Table 3 to distinguish the various responsible persons.
Drafting and cutting
GB 9852. 288
First responsible provincebzxZ.net
Issuing unit
Drafter
Other responsible names
Co-signing unit
Main issuer
Drafter
Other responsible persons
10.1.7.9 The person who is responsible for the production of the technical documents and materials shall be the first responsible person, and the others shall be listed as other responsible persons. 10.1.7.10 Responsible person item is generally recorded in one, and other persons with the same responsibility can be omitted and recorded in the notes item. 10.1.7.11 The responsible person may be indicated with "(issued)", "(signed)", "(hosted)", etc. 10.2 Version item
10.2.1 Version item symbol structure form:
Text/text responsible person, excerpt, written and printed form/responsible person related to written and printed form 1.2.2 The version item is a record item that describes the characteristics formed in the process of making and creating archives. It is an important basis for determining the reliability and legitimacy of the document.
10.2.3 The text reflects the authenticity and legitimacy of the archive. The text is in the original, 10.2.3.1 The original is the original file or document material with legal proof. The duplicate is a copy recognized by legal procedures. The copy without proof is called a copy. The copy with the same content as the original or copy is a copy, and the others are partial copies. 10.2.3.2: The original can be omitted. The duplicate and transcript must be recorded. 10.2.4 The stage division of the revision process of the document material, reflecting the major changes in the nature or content of the document material, the revision, the final draft, the final version 10.2.4. The first draft is the first draft completed in the process of document creation, and the revised draft is the successive drafts after the first draft and before the final draft. The final draft is the same as the written document and is the basis for printing the written document. Usually, the final draft has the signature of the issuer. The written document is the final document material. 10.2.4.2 The first draft and the revised draft can be recorded as "first draft" or "draft". 10.2.5 The written and printed forms reflect the way of recording the content of the file. The written and printed forms include handwriting, carbon copying, engraving, printing, lead printing, photocopying, microcopying, proofreading, etc.
10.2.6 The written form is related to the text and the written form. The person responsible for the format is not recorded in the original, the person responsible for the copy is not recorded in the copy production approver, the person responsible for the printing format is not recorded in the printing.
70.3 Age level and storage period item
Secrecy level and storage period item symbol structure form: 10.3.1
Secrecy level: Storage period
0.3.2 Confidentiality level and storage period are the concepts of the level of documents and materials to limit the circulation scope and storage period of archives. 10.3.3 Confidentiality levels are divided into:
10.3.4 Storage period is divided into!
GB 9852.288
1D.3.5 The confidentiality level and storage period items are recorded according to the level of the archives. 10.4 Time item
10. 4.1 Time item symbol structure form:
-Time
10.4.2 The time item is a record of the time when the document material was made. 10.4.3 The time item of the case file is the origin time of the document material contained. Use \~\ to connect the previous and next time. Single document material, etc., to record the time when the document material was formed. For example, for the investigation data of a certain station, the time item records the time when the document material was formed. The investigation time is recorded in the title text or notes.
10.5 Carrier shape
1D.5.1 Carrier shape item symbol structure form:-Quantity and unit: specification (carrier type) 10.5.2 The carrier shape item is a record of the description of the material form characteristics of the archive carrier. 10. 5. 3 Quantity and unit;
Numbers are measured in Arabic numerals, and units are statistical units of the material form of archives, such as "page", "volume", "volume", "box", etc. 10.5.4 Specifications:
refers to the standard size and model of the archive carrier, such as
1 box: 3 mm (film)
.-3 times: 16 open
10.5.5 Archives with paper as the carrier are generally not temporarily recorded (except for pictures). Other types of carriers are recorded according to the actual situation. 10.5.6 Attachment:
refers to the additional materials of the document. Generally, the title of the attachment is recorded, and its prefix is "Ten" (the "number and unit" of the appendix should be calculated together with the file and included in the "number and unit" item of the previous file). The appendix has its own title and can be used independently. When it has independent retrieval significance, the recording item should be explained in the notes. 10.6 The series title refers to a series of documents of the same type and unified number published under a general name. Generally, the series title is recorded according to the original text and the "()" number is added before the "Ten" number in the record. For example, "Ten" [Materials of the Jin Dynasty Coastal Zone Survey Archives Work Conference II) 10. 7 Notes Notes are matters that need to be explained and supplemented in the various items of the record. They are recorded in the order of the items, and those that need to be explained and supplemented outside the items are listed at the end. Add " before the appendix. -" 10.8 Standard number and related record items
10.8.1 Standard number and related record items Symbol structure form: · Standard number (binding): Acquisition method
10.8.2 Standard abbreviation: The unified number of archival materials during international communication and exchange. If there is no such number, it is not necessary to record it. 10.8.2.1 Binding refers to the combination form of document materials. This item indicates the storage method of document materials in the file. It has two categories, binding and non-binding.
10.8.2.2 Acquisition method refers to the method of obtaining archives. It has two forms: transfer and non-transfer. 10.9 Abstracts
Abstracts are responsible for the introduction and comments on the contents of the documents and files, and should try to reflect their subject matter. Generally, it should not exceed 300 words. Abstracts are recorded with the words "没. 窝".
10. 10 Inspection and numbering items
GB 9852.288
The sorting and numbering items are the catalog sorting and archive (zai) business notes. 10.10.1 Classification number:
Recorded in accordance with the relevant provisions of the archive classification method. Placed in the first line at the top corner of the entry. For classification indexing methods, see GB9852.3.10.10.2 Archives (room) code:
Recorded in accordance with the relevant provisions of the archives (room) code. Placed in the first line at the top right corner of the entry. 10.10.3 File number:
The archive (zai) is the numbering of the archives during the file sorting process. The file number usually includes the institution number, file record number, file number, item number or capital number.
10.10.3.1 Institution number: The standard number of each independent filing institution approved by the National Coastal Office Archives Group. See GB9852.1 for the numbering method. 10. 10. 3.2 Record number: the number of each case file in the recording institution. 10.10.3.3 File number: the number of each case in the recording file. 10.10.3.4 Document number: the serial number of each document in the recording file. 10.10.3.5 Number: the first page code of a single document material in the recording file. 10.10.3.6 *_* is used between the numbers in the file number, occupying one space. 10.10.3.7 The file number recording bar is in the second line from the upper left corner, which is the same as the classification number. 10.10.4 Microfilm number:
The microfilm number is the number of the archive microfilm. The recording bar is in the second line from the right corner, which is the same as the archive (room) code. 10.10.5 Subject words:
Subject words are the standard words that indicate the content of the case. 10.10.5.1 Marking is carried out according to the principles of GB3860. 10.10.5.2 Document level generally records 38 subject words, and the file level can be appropriately increased. 10.10.5.3 Subject words are recorded in a separate paragraph, with spaces between each subject word. Additional notes:
This standard was proposed by the National Sea Zone and Tidal Flat Resources Comprehensive Survey Leading Group. This standard is under the jurisdiction of the National Oceanic Administration Standard Design Center: This standard is mainly issued by the National Oceanic Administration Archives Department.
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