Some standard content:
1 Scope
Archives Industry Standard of the People's Republic of China
General terminology for archives work
General terminology for archives work This standard defines the basic terms and definitions of archives work. This standard is applicable to archives work, clerical work and related fields. 2 General concepts
2.1 Archives
DA/T1-2000
DA/T1-1932
Valuable historical records in various forms directly formed by state institutions, social organizations or individuals in social activities. 2.2 Archival value
The usefulness of archives (2-1) to state institutions, social organizations or individuals. 2.3 Archives work
The activities of managing archives (2.1) and archives (2-1) undertakings. Archives management archives management
The collection (3.1), organization (5.1), storage (8.1), appraisal (4.1), statistics (9.1) and provision (7.1) of archives (2.1). 2.5 Archival science
The science that studies the formation law, nature, characteristics of archives (2.1) and the methods and development law of archives work (2.3). 2.6 Public archives public archives
Archives owned by the society formed by state agencies or other public organizations in their official activities (2.1) 2.7 Private archives private archives
Archives owned by the private sector formed by private individuals or secret organizations in their social activities (2.1). 2.8 Administrative archives Archives reflecting the activities of party affairs, administrative management, etc. (2.1). 2.g Scientific and technical archives Scientific and technical archives Archives reflecting the activities of scientific and technological research, production, basic construction, etc. (2.1). 2.10 Specialized archives Archives that reflect activities in a specific field (2.1) 2.11 Audio-visual archives Archives that record sound or images (2.1), including photos, films, audio and video tapes, etc. 2.12 Record; document Various forms of information records formed by state agencies, social organizations or individuals in the performance of their statutory duties or handling of affairs. 2.13 Electronic records Documents recorded in digital form on tapes, disks, CDs and other media (8.8), which rely on computer systems to read and process and can be transmitted on communication networks (2.12).
Approved by the State Archives Administration of the People's Republic of China on 2000-12-06 46
Implemented on 2001-01-01
2.14 Original document original document
DA/T12000
The original document (2.12) originally produced and different from the duplicate (2.15). Duplicate copy: duplicated document at 2.15
A copy with the same content as the original (2.14). 2.16 Manuscript draftmanuseript
The drafts of a document (2.12) during the drafting process can be divided into two types: draft and final version. Text text; version
The same document (2.12) has different versions due to different functions, which can be divided into original (2.18), duplicate (2.19), trial version, revised version, various text texts (2.17), etc.
2.18official text
Official text with standard format and effective mark 2.17). 2.19copyduplicate
A copy that reproduces the content and form characteristics of the original (2.18), for record keeping and notification to relevant parties. 2.20
manuscripts
Original manuscripts made by the author in handwriting or typing. Record type
The name of the type of document (2.12) determined by its nature and purpose. 2.22archival administrative departmentarehival administrative departmentarchival (2.1) business management agency with government administrative functions. 2.23
record officerecord office
Specialized agency set up within a state agency, enterprise, institution or other social organization to centrally manage the archives (2.1) of the unit. 2.24 Archives archives
Specialized institutions that centrally manage archives (2.1) of a specific scope. 2.24.1 Comprehensive archives Archives (2.24) with the nature of cultural institutions that manage multiple categories of archives (2.1) within a specified scope, established according to administrative divisions or historical periods.
Specialized archives 2.24.2
Archives (2.24) that manage specialized archives (2.10) of a specific scope Departmental archives 2.24.3
Archives (2.24) established by specialized competent departments to manage the archives (2.1) of their own departments and their directly affiliated institutions 2.24.4 Business archives Archives (2.24) established by enterprises to manage their own enterprise archives (2.1). 2.24.5Institutional archives Archives (2-24) set up by institutions to manage the archives (2.1) of the institution. Archives descriptive information centre2.25
A specialized institution that centrally manages the catalogue of a number of archives (2.24), archives room (2.23) and provides case review services.
2.26Records centre
An intermediate or transitional document management institution between the document (2.12) formation institution and the archives (2.24). 3Archive collection
3.1Acquisition; collectionThe activity of archives (2.24), archives room (2.23) receiving (3.1.3) and collecting (3.1.4) archives (2.1) and other related documents. FTKANYKACa-
DA/T 1--2000
3.1.1 Filing
The process of handing over the documents (2.12) that have been processed and have preservation value to the archives room (2.23) or archives (2.24) for preservation after systematic arrangement (5.1).
3.1.2 Transfer
The process of handing over the archives (2.1) to the receiving archives (2.24) in accordance with national regulations.
3.1.3 Receiving
The process of archives (2.24) and archives room (2.23) collecting and storing archives (2.1) in accordance with national regulations. Collection
The activity of archives (2.24) collecting scattered archives (3.6), lost archives (3.7) and other related documents in accordance with national regulations. 3.2 deposit
the act of the owner of archives (2.1) storing archives (2.1) in archives (2.24) while maintaining his legal ownership. 3.3 donation
the act of the owner of archives (2.1) giving archives (2.1) to archives (2.24) free of charge. 3.4 exchange
exchange
the activity of exchanging archives (2.1) and other documents between countries (regions), between archives (2.1) departments, and between archives (2.1) departments and other departments in accordance with laws and regulations or agreements. 3.5 holdings
the sum of archives (2.1) and other collections collected by archives (2-24). 3.6 scattered archives
archives (2.1) that are not kept in legal storage places. 3.7Remored archives
Archives (2.1) lost abroad from the country (region) of origin 4Appraisal of archives
4.1Appraisal
The process of determining the authenticity and value of archives (2.1). 4.2Retention period
The retention period of archives (2.1).
4.3Retention schedulerecordsretentionscheduleThe document (2.12) that specifies the retention period (4.2) of archives (2.1). 4.4
Destruction
The process of destroying archives (21) that have lost their value after appraisal. destruction listdestruction list
A document that records the title, quantity, etc. of the archives (2.1) to be destroyed (4.4) and is signed by the person in chargeC2.12) 5 Archive arrangement
5.1 Archival arrangement
The process of systematically classifying, combining, arranging, numbering and basically cataloguing (6.2) archives (2.1) entities according to certain principles to make them orderly.
5.2 Principle of provenance The principle of managing archives (2.1) formed by the same institution, organization or individual as a whole. 5.3 Physical archives classification 48
DA/T 1-2000
Classification of archives (2.1) entities according to the source of the archives (2.1), the time of formation, the content, the form and other characteristics. 5.4 Fonds constituting unit The state institution, social organization or individual that constitutes the archives (2.1) fonds (5.5). 5.5 Fonds
The organically connected archives (2.1) formed by a state institution, social organization or individual. 5.6 Combined fonds
The archives (2.1) formed by two or more fonds (5.4) that are interconnected and difficult to distinguish as fonds (5.5) and are treated as a fonds (5.5).
5.7collectedfonds
A collection of small fonds (5.5) consisting of a small number of files (2.12) with certain common characteristics or connections, treated as a fonds (5.5) as a whole.
5.8complexfonds
A collection of fonds (5.5) with common characteristics such as time, region, nature, etc. 5.9file
A collection of files (2.1) storage (8.1) units composed of a number of related files (2.12). 5.10filing
The process of organizing a number of files (2.12) into files (5.9) according to the formation rules and organic connections. 5.11file note
A record of the status of files in a file, arranged after the files (2.12) in the file. 5.12 Archival code
A set of codes given to archive (2.1) entities in the form of characters to fix and reflect the order of archive (2.1) arrangement. 6 Archive retrieval
6.1 Retrieval
The process of storing and searching for archive (2.1) information. 6.2
Cataloguingdescription
The process of recording (6.5) archives (2.1) and organizing entries (6.4) into catalogs (6.11) according to certain rules. Archival information classification6.3
The classification of archive (2.1) information based on the functional division of state institutions and social organizations and in combination with the attribute relationship of the things recorded and reflected in the archive (2.1) content.
entry
A combination of description (6.5) items that reflect the content and formal characteristics of a document (2.12) or file (5.9). 6.5
description
The process of analyzing, selecting and recording the content and formal characteristics of a file (2.1). 6.6indexing
The process of subject analysis of the content of a file (2.1) and identification of it for retrieval (6.1). 6.6-1 classified indexing classified indexing The process of subject analysis of the content of a file (2.1) and assigning classification numbers to it. 6-6.2
subject indexing subject indexing
The process of subject analysis of the content of a file (2.1) and identification of it with sub-subject terms (6-8). 6-6.3
controlled indexing
Indexing (6.6) based on control tools such as subject word lists. 6-6.4
Free indexing
TTKAONIKACa-
PA/T1-2000
Indexing (6.67) using natural language such as keywords (6.7) without using control tools such as subject thesaurus. 6.7Keywordskeyword
In the process of indexing (6.6) and searching (6.1), non-standardized words or phrases taken from files (2.12), case files (5.9) titles or texts to express the subject of the document and have the meaning of searching (6.1). 6.8 Subject query descriptor||tt ||A standardized word or phrase used to express the subject of a document in indexing (6.6) and searching (6.1). 6.9 Archives thesaurus A standardized dictionary consisting of semantically related and genetically related scientific terms selected from the natural language that express the subject of the archives (2.1) content. In the process of archives (2.1) indexing (6.6) and searching (6.1), it is a terminology control tool used to convert the natural language of archives (2.1) indexing (6.6) personnel and users into a unified subject term (6.8) and searching (6.1) language. 6.10 Search tool finding aid
A systematic text description tool used to store, search and report archives (2.1) information, which is a general term for catalogs (6.11), indexes (6.12), guides, etc.
6.11 Self-recording catalogue
An archive (2-1) retrieval tool (6.10) that is compiled from entries (6.4) that reveal the characteristics of the archive (2.1) and arranged in a certain order. 6.11.1 File diary folder list file list A file (2.1) catalog that records the titles and other characteristics of the accumulated volumes (5.9) in the whole archive (5.5) and arranges them in the order of the file (5.9) numbers (6.11).
6.11.2 Inner file self-recording innerfileitem list A table that records the titles and other characteristics of the files (2.12) in the volume and fixes the order of the files (2.12), and is arranged before the files (2.12) in the volume.
6.11.3 Tile-itemlist of case files and documents
A file (2.1) directory (6.11) that is organized in a certain order by combining the case file directory (6.11.1) with the file directory within the volume (6.11.2) based on the entire archive (5.5). 6.11.4 Classified catalogue A kind of archive (2.1) catalogue (6.11) arranged in a certain order according to the classification table and classification marks 6.11.5 Subject catalogue A kind of archive (2.1) catalogue (6.11) arranged in a certain order according to the subject table and subject marks 6.11.6 Subject catalogue A kind of archive (2.1) catalogue (6.11) arranged in a certain order according to the pending subject 6.12 Index
Indicates a certain feature of the archive (2.1) or catalogue (6.11), arranged in a certain order and indicating the corresponding source of the archive (2.1> Retrieval tool (6.10)
Record number index
6.12.1 Document number index
Indicates the document (2.12) number and the corresponding file number (5.12).An index (6.12) of a file (2.1) arranged in a certain order. 6.12.2 Name index
Specifies a name and a corresponding file number (5.12), an index (6.12) of a file (2.1) arranged in a certain order. 6.12.3 Place name index placenameindex specifies place names and corresponding file numbers (5.12), and is a type of archive (2.1> index (6.12) arranged in a certain order. 3 Guide to an archives 6.13
Introduces and reports on the basic situation of the archives (2.24), the collections (3.5) of the archives (2.1) and related documents, and guides users to consult and use (7.1) an archive (2.1) retrieval tool (6-10). 50
DA/T1-2000
6.14 Guide to an archival fonds introduction to an ahival fonds introduction to an archival fonds retrieval tool (6.10) that introduces and reports on the filing unit (5.4) and the archives (2.1) it has formed. 6.15 Guide to special topics subject records introduction to subject records an archive (2.1) retrieval tool (6.10) that introduces and reports on archives (2.1) on a certain subject. 7 Archives access and use 7.1 access and use activities of users using archives (2.1) by reading, copying (8.23), extracting, etc. 7.2 opening opening archives (2.24) the activity of providing archives (2.1) that have reached a certain period of time and are not controlled by the public for use (7.1). 7.3 publishing publishing archives (2.1) or specific contents of archives (2.1) to the public for the first time in some form. 7.4 reference service reference service the activity of archives (2-24). Archives (2.23) answering inquiries, guiding and helping the use (7.1). 7.5 archival certification evidence A document (2.12) issued based on the records of archives (2+1). 7.6 Archives exhibition
An activity to display archives (2.1) according to a certain theme Reading room
A special place in archives (2.24) and archives room (2.23) for users to read archives (2.1). Security elassification
The level of confidentiality of archives (2.1) documents (2.12). 7.9 Downgrade
Reducing the original confidentiality level of archives (2.1) documents (2.12): 7.10 Deelassification
Removing the confidentiality restrictions of archives (2.1) documents (2.12) that have lost their confidentiality value. Compilation
7.11 Compilation
The activity of editing archives (2.1) documents according to a certain topic, format and method. 7.12 Chronicle of events An archive (2.1) that briefly records major events and important activities that occurred within a certain range in chronological order. Reference material: Administrative history 7.13
An archive (2.1) that systematically records the process of change of the basic conditions of an institution (region, industry), such as its system and functions. 7.14 Collection of essential data An archive (2.1) that reflects the basic conditions of a region (institution, industry) in terms of quantity. Reference material. 7.15 Thematic summary
An archive (2.1) that briefly records the generation, development and changes of a particular social thing or natural phenomenon. Reference material. 7.16 Archival publications Publications with archives (2.1), archival work (2.3) and archival science (2.5) as their basic content. 8.1 Custody custody FTYKAONIKACa Activities to maintain the integrity and safety of archives (2.1). 8.2 Conservation DA/T1-2000 Activities to prevent archives (2.1) from being damaged, delay the degeneration (8.10) of archives (2.1) and to rob and repair (8.11) damaged archives (2.1). 8.3 Fonds descriptive file Special files (5.9) consisting of relevant documents (2.12) materials that describe the history and current status of the fonds (5.5). 8.4 Archives building archives building A building dedicated to archives (2.24) with archives warehouse (8.5) working rooms and utilization (7.1) service places. 8.5 Archives warehouse Special room for collecting archives (2.1).
8.6 Archives container Equipment used to store archives (2.1), including filing cabinets, filing racks, filing boxes, etc. 8.7 Compact shelving
A movable storage device designed to save space and can be moved horizontally on tracks. 8.6 Medium
Medium
Material on or in which information can be recorded. 8.9 Durability
The degree to which the recording material (2.1) maintains its original physical strength and chemical stability under storage and use. 8.10 Degradation
The process by which the recording material (2.1) ages and deteriorates due to physical, chemical or biological effects until it is destroyed. 8.11 Restoration
The process of restoring or approximating the original features of a damaged or degraded (8.10) archive (2.1), or of reinforcing (812) it. 8.12 Reinforcement
The technique of attaching a material to an archive (2.1) carrier (8-8) to improve its strength and durability or to protect the text (8-2).
mounting
8.13 Mounting
The technique of using adhesive to repair or mount selected paper on a damaged archive (2.1) to restore or enhance its strength and durability.
8.14 Principle of compatibilityOne of the principles that should be followed in the restoration (8.11) of archives (2.1), namely that the restoration (8.11) material used must have the most suitable strength and characteristics.
8.15 Principle of similarity One of the principles to be followed in the restoration (8.11) of archives (2.1) is that the selected restoration (8.11) material must have similar thickness, color and structure to the restored object. 8.16 Principle of reversibility One of the principles to be followed in the restoration (8.11) of archives (2.1) is that after the restoration (8.11) treatment, the archives (2.1) can be restored to its pre-treatment state by reprocessing if necessary. 8.17 Humidification
A method of increasing the relative humidity in the archives warehouse (8.5). b) A method of placing overly dry and fragile documents (2.12) in a steam room or a container with humid air to gradually absorb moisture to increase flexibility.
8.18 Dehumidification
A method of reducing the relative humidity in the archives warehouse (8.5). 52
9 Deacidification
DA/T1—2000
A technique for removing or reducing the acid in paper materials by treating them with a weak alkali. 8.20
Cleaning
A method of removing dirt and dust from files (2.1). Fumigation
In a closed environment, the files (2.1) A method of exposing an object to the gases produced by volatile substances or toxic chemicals to kill pests and fungi.
Disaster plan
A policy and procedure for preventing or reducing the damage to archives (2.1) caused by disasters. Reprography
The technology and method of producing a copy of the original file (2.) by photocopying, microfilming, diskette recording, carbon copying, printing, etc. The technology and method of producing a copy of the original file (2.) with the same content as the original file (2.).
8.24 Archival microform
Archival mieroform
A general term for various media (8.8) (usually film) containing microfilm images of archives (2.1). 9 Archival statistics
9.1 Statistics
The activity of collecting, arranging (5.1) and analyzing the quantitative characteristics that reflect and explain the phenomena of archives (2.1) and archival work (2.3). 9.2 registration
The process of registering data related to archives (2.1) and archives management (2.4). 9.3 Statistical target The name of the indicator reflecting the phenomenon of archives (2.1) or archives work (2.3) and its value. Statistical form
A table with a unified format issued by the archives administration department (2.22) and used for archives (2.1) data statistics (9.1). Statistical analysis
The activity of comprehensively classifying and comparatively studying statistical (9.1) data to reveal the internal connection and development law of archives (2.1) and archives work (2.3).
9.6 Fonds card
A card filled out by the archives (2.24) to the archives administration department (2.22) to reflect the collection (3.5) and fonds (5.5) situation in units of fonds (5.5).
Fonds management sheet9.7
Registration sheet reflecting the management status of the archives (2.24) on the fonds (5.5) in units of fonds (5.5)FTKAONYKAca-
DA/T1-2000
Appendix A
(Appendix of suggestion)
Reference diary
Wu Baokang, Feng Zizhi, Dictionary of Archival Studies. First edition, Shanghai: Shanghai Dictionary Publishing House, 1994English-Chinese-French-Dutch-German-Italian-Russian-Spanish Dictionary of Archival Terms, First edition. Beijing: Archives Publishing House, 1988International Council on Archives. Dictionary of Archival Terms. Third editionChen Zhaomo, Huang Kunfang. Concise Dictionary of Archival Studies, First edition. Beijing: China Archives Publishing House, 1993ISO5127 Vocabulary of Documentation and Information Work
G B/T3860-1995 Document Numeral Indexing Rules Basic Terms
GB/T4894-1985 Vocabulary of Information and Document Work Part I
GB/T6159.1-1985 Microfilm Vocabulary GB/T15418--1994
Archive Classification Indexing Rules
DA/T13-1994 File Numbering Rules
Appendix B
(Suggested Appendix)
Chinese Pinyin Index
File Catalog·
File Document Diary:
Retention Period·
Retention Period Table+
Compiled from·
Department Archives·
Major Events:
Archive Publications·
Archive Work·|| tt||Archives·
General terms
Archives building·
Retrieval management·
Archives guide:
Retrieval value:
Archives warehouse·
Archives entity classification·
Archives room·
Archives microfilm·
Archives information classification
Archives administrative management department
Archives science·
Archives exhibition
Archives certification·
Archives subject word list·
Archives equipment·
Archives data catalog center
File number:
Registration·
Place name index+
Electronic documents·
Disaster prevention regulations+
Classification indexing
Division Category catalogue·
Copy·
Copy,
Copy
Publish·
Public archives·
Keywords-
Archive·
Collect all·
Basic digital collection
Deposit·
Reinforcement·
Search·
Search tools·
Identification·
Declassification·
Exchange·
Receive:
Medium·
In-volume preparation table·
In-volume file directory
Open·
Science and technology archives·
Principle of reversibility
Principle of source·
Filing unit·
Utilization·
DA/T 1--2000
Joint archives
Confidentiality level·
Compact shelves
Durability
Enterprise archives:
Decontamination+
Full introduction
Funds·
Fund list·
Fund introduction·
Fund volume
Fund card·
Fund group·
Fund guide·
Personal name index
Scattered archives·
Lost archives·
Institutional archives
Suitability principle:
Collection·||tt| |Controlled indexing·
Private archives·
Entries,
Statistics·
Statistical reports·
Statistical analysis·
Statistical indicators·
TTKAONTKACa-
.6.11.3
Deacidification·
Text·
Document number index
File·
Document Companion Center·
Document archives·
Similarity principle
Destruction list·
Mounting·
Transfer·
Audio-visual archives
DA/T 1—2000
·8-19
Reading room
Carrier·
Collection·
Arrangement·
Subject indexing
Subject terms·
Subject self-recording
Professional archives
Special archives
Special topic summary
Special topic introduction·
Special topic self-recording
Special topic guide
Consulting service·
Free indexing
Comprehensive archives
Organizational evolution
.6.11.622) A card filled in to reflect the collection (3.5) and the fonds (5.5) in units of fonds (5.5).
Fonds managementsheet9.7
Registration sheet reflecting the management status of the archives (2.24) on the archives (5.5) in units of archives (5.5) FTKAONYKAca-
DA/T1-2000
Appendix A
(Appendix of suggestion)
Reference diary
Wu Baokang, Feng Zizhi, Dictionary of Archival Studies. First edition, Shanghai: Shanghai Dictionary Publishing House, 1994English-Chinese-French-Dutch-German-Italian-Russian-Spanish Dictionary of Archival Terms, First edition. Beijing: Archives Publishing House, 1988International Council on Archives. Dictionary of Archival Terms. Third editionChen Zhaomo, Huang Kunfang. Concise Dictionary of Archival Studies, First edition. Beijing: China Archives Publishing House, 1993ISO5127 Vocabulary of Documentation and Information Work
G B/T3860-1995 Document Numeral Indexing Rules Basic Terms
GB/T4894-1985 Vocabulary of Information and Document Work Part I
GB/T6159.1-1985 Microfilm Vocabulary GB/T15418--1994
Archive Classification Indexing Rules
DA/T13-1994 File Numbering Rules
Appendix B
(Suggested Appendix)
Chinese Pinyin Index
File Catalog·
File Document Diary:
Retention Period·
Retention Period Table+
Compiled from·
Department Archives·
Major Events:
Archive Publications·
Archive Work·|| tt||Archives·
General terms
Archives building·
Retrieval management·
Archives guide:
Retrieval value:
Archives warehouse·
Archives entity classification·
Archives room·
Archives microfilm·
Archives information classification
Archives administrative management department
Archives science·
Archives exhibition
Archives certification·
Archives subject word list·
Archives equipment·
Archives data catalog center
File number:
Registration·
Place name index+
Electronic documents·
Disaster prevention regulations+
Classification indexing
Division Category catalogue·
Copy·
Copy,
Copy
Publish·
Public archives·
Keywords-
Archive·
Collect all·
Basic digital collection
Deposit·
Reinforcement·
Search·
Search tools·
Identification·
Declassification·
Exchange·
Receive:
Medium·
In-volume preparation table·
In-volume file directory
Open·
Science and technology archives·
Principle of reversibility
Principle of source·
Filing unit·
Utilization·
DA/T 1--2000
Joint archives
Confidentiality level·
Compact shelves
Durability
Enterprise archives:
Decontamination+
Full introduction
Funds·
Fund list·
Fund introduction·
Fund volume
Fund card·
Fund group·
Fund guide·
Personal name index
Scattered archives·
Lost archives·
Institutional archives
Suitability principle:
Collection·||tt| |Controlled indexing·
Private archives·
Entries,
Statistics·
Statistical reports·
Statistical analysis·
Statistical indicators·
TTKAONTKACa-
.6.11.3
Deacidification·
Text·
Document number index
File·
Document Companion Center·
Document archives·
Similarity principle
Destruction list·
Mounting·
Transfer·
Audio-visual archives
DA/T 1—2000
·8-19
Reading room
Carrier·
Collection·
Arrangement·
Subject indexing
Subject terms·
Subject self-recording
Professional archives
Special archives
Special topic summary
Special topic introduction·
Special topic self-recording
Special topic guide
Consulting service·
Free indexing
Comprehensive archives
Organizational evolution
.6.11.622) A card filled in to reflect the collection (3.5) and the fonds (5.5) in units of fonds (5.5).
Fonds managementsheet9.7
Registration sheet reflecting the management status of the archives (2.24) on the archives (5.5) in units of archives (5.5) FTKAONYKAca-
DA/T1-2000
Appendix A
(Appendix of suggestion)
Reference diary
Wu Baokang, Feng Zizhi, Dictionary of Archival Studies. First edition, Shanghai: Shanghai Dictionary Publishing House, 1994English-Chinese-French-Dutch-German-Italian-Russian-Spanish Dictionary of Archival Terms, First edition. Beijing: Archives Publishing House, 1988International Council on Archives. Dictionary of Archival Terms. Third editionChen Zhaomo, Huang Kunfang. Concise Dictionary of Archival Studies, First edition. Beijing: China Archives Publishing House, 1993ISO5127 Vocabulary of Documentation and Information Work
G B/T3860-1995 Document Numeral Indexing Rules Basic Terms
GB/T4894-1985 Vocabulary of Information and Document Work Part I
GB/T6159.1-1985 Microfilm Vocabulary GB/T15418--1994
Archive Classification Indexing Rules
DA/T13-1994 File Numbering Rules
Appendix B
(Suggested Appendix)
Chinese Pinyin Index
File Catalog·
File Document Diary:
Retention Period·
Retention Period Table+
Compiled from·
Department Archives·
Major Events:
Archive Publications·
Archive Work·|| tt||Archives·
General terms
Archives building·
Retrieval management·
Archives guide:
Retrieval value:
Archives warehouse·
Archives entity classification·
Archives room·
Archives microfilm·
Archives information classification
Archives administrative management department
Archives science·
Archives exhibition
Archives certification·
Archives subject word list·
Archives equipment·
Archives data catalog center
File number:
Registration·
Place name index+
Electronic documents·
Disaster prevention regulations+
Classification indexing
Division Category catalogue·
Copy·
Copy,
Copy
Publish·
Public archives·
Keywords-
Archive·
Collect all·
Basic digital collection
Deposit·
Reinforcement·
Search·
Search tools·
Identification·
Declassification·
Exchange·
Receive:
Medium·
In-volume preparation table·
In-volume file directory
Open·
Science and technology archives·
Principle of reversibility
Principle of source·
Filing unit·
Utilization·
DA/T 1--2000
Joint archives
Confidentiality level·
Compact shelves
Durability
Enterprise archives:
Decontamination+
Full introduction
Funds·
Fund list·
Fund introduction·
Fund volume
Fund card·
Fund group·
Fund guide·
Personal name index
Scattered archives·
Lost archives·
Institutional archives
Suitability principle:
Collection·||tt| |Controlled indexing·
Private archives·
Entries,
Statistics·
Statistical reports·
Statistical analysis·
Statistical indicators·
TTKAONTKACa-
.6.11.3
Deacidification·
Text·
Document number index
File·
Document Companion Center·
Document archives·
Similarity principle
Destruction list·
Mounting·
Transfer·
Audio-visual archives
DA/T 1—2000
·8-19
Reading room
Carrier·
Collection·
Arrangement·
Subject indexing
Subject terms·
Subject self-recording
Professional archives
Special archives
Special topic summary
Special topic introduction·
Special topic self-recording
Special topic guide
Consulting service·
Free indexing
Comprehensive archives
Organizational evolution
.6.11.61-1985 Microfilm Vocabulary GB/T15418--1994
Rules for the classification and indexing of archives
DA/T13—1994 Rules for the compilation of file numbers
Appendix B
(Appendix of suggestion)
Chinese Pinyin index
File directory·
File document diary:
Retention period·
Retention period table+
Compiled from·
Departmental archives·
Major events:
File output Publications·
Archives work·
Archives·
General terms
Archives building·
Records management·
Archives guide:
Records value:
Archives warehouse·
Archives entity classification·
Archives room·
Archives microfilm·
Archives information classification
Archives administrative management department
Archives science·
Archives exhibition
Archives certification·||tt| |Archives Thesaurus·
Archives Equipment·
Archives Catalog Center
File Number:
Registration·
Place Name Index+
Electronic Documents·
Disaster Prevention Regulations+
Classification Indexing
Classification Catalog·
Copy·
Reproduction,
Copy
Announcement·
Public Archives·
Keywords-
Archive·
Collection of All Favours·||tt| |Basic digital collection
Storage·
Reinforcement·
Retrieval·
Retrieval tools·
Identification·
Declassification·
Exchange·
Receive:
Medium·
Preparation table in the volume·
File directory in the volume
Open·
Science and technology archives·
Principle of reversibility
Principle of source·
Filing unit·
Utilization·
DA/T 1--2000
Joint archives
Confidentiality level·
Compact shelves
Durability
Enterprise archives:
Decontamination+
Full introduction
Funds·
Fund list·
Fund introduction·
Fund volume
Fund card·
Fund group·
Fund guide·
Personal name index
Scattered archives·
Lost archives·
Institutional archives
Suitability principle:
Collection·||tt| |Controlled indexing·
Private archives·
Entries,
Statistics·
Statistical reports·
Statistical analysis·
Statistical indicators·
TTKAONTKACa-
.6.11.3
Deacidification·
Text·
Document number index
File·
Document Companion Center·
Document archives·
Similarity principle
Destruction list·
Mounting·
Transfer·
Audio-visual archives
DA/T 1—2000
·8-19
Reading room
Carrier·
Collection·
Arrangement·
Subject indexing
Subject terms·
Subject self-recording
Professional archives
Special archives
Special topic summary
Special topic introduction·
Special topic self-recording
Special topic guide
Consulting service·
Free indexing
Comprehensive archives
Organizational evolution
.6.11.61-1985 Microfilm Vocabulary GB/T15418--1994
Rules for the classification and indexing of archives
DA/T13—1994 Rules for the compilation of file numbers
Appendix B
(Appendix of suggestion)
Chinese Pinyin index
File directory·
File document diary:
Retention period·
Retention period table+
Compiled from·
Departmental archives·
Major events:
File output Publications·
Archives work·
Archives·
General terms
Archives building·
Records management·
Archives guide:
Records value:
Archives warehouse·
Archives entity classification·
Archives room·
Archives microfilm·
Archives information classification
Archives administrative management department
Archives science·
Archives exhibition
Archives certification·||tt| |Archives Thesaurus·
Archives Equipment·
Archives Catalog Center
File Number:bzxZ.net
Registration·
Place Name Index+
Electronic Documents·
Disaster Prevention Regulations+
Classification Indexing
Classification Catalog·
Copy·
Reproduction,
Copy
Announcement·
Public Archives·
Keywords-
Archive·
Collection of All Favours·||tt| |Basic digital collection
Storage·
Reinforcement·
Retrieval·
Retrieval tools·
Identification·
Declassification·
Exchange·
Receive:
Medium·
Preparation table in the volume·
File directory in the volume
Open·
Science and technology archives·
Principle of reversibility
Principle of source·
Filing unit·
Utilization·
DA/T 1--2000
Joint archives
Confidentiality level·
Compact shelves
Durability
Enterprise archives:
Decontamination+
Full introduction
Funds·
Fund list·
Fund introduction·
Fund volume
Fund card·
Fund group·
Fund guide·
Personal name index
Scattered archives·
Lost archives·
Institutional archives
Suitability principle:
Collection·||tt| |Controlled indexing·
Private archives·
Entries,
Statistics·
Statistical reports·
Statistical analysis·
Statistical indicators·
TTKAONTKACa-
.6.11.3
Deacidification·
Text·
Document number index
File·
Document Companion Center·
Document archives·
Similarity principle
Destruction list·
Mounting·
Transfer·
Audio-visual archives
DA/T 1—2000
·8-19
Reading room
Carrier·
Collection·
Arrangement·
Subject indexing
Subject terms·
Subject self-recording
Professional archives
Special archives
Special topic summary
Special topic introduction·
Special topic self-recording
Special topic guide
Consulting service·
Free indexing
Comprehensive archives
Organizational evolution
.6.11.6
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