Directives for standardization—Part 1:Rules for the structure and drafting of standardizing documents
Some standard content:
ICS01.120
CCSA 00
National Standard of the People's Republic of China
GB/T1.1—2020
Replaces GB/T1.1—2009
Guidelines for standardization
Part 1: Directives for standardization Part 1: Rules for the structure and drafting of standardizing documents (ISO/IEC Directives, Part 2, 2018, Principles and rules for the structure and drafting of ISO and IEC 2020-03-31 Issued
State Administration for Market Regulation
National Administration of Standardization
2020-10-01 Implementation
Normative reference documents
Terms and definitions
Structure of the document
Statement of the document
Categories of the document
Objectives, principles and requirements
Objectives and general principles
Principles for the compilation of documents as a whole or divided into parts Selection of normative elements Selection principle
Document presentation principle
Overall requirements
Document name and structure
Document name
Level compilation
Element compilation
Contents·
Normative reference documents
Terms and definitions
Symbols and abbreviations
Classification and coding/system composition
Overall principles and/or overall requirements
Core technical elements
GB/T1.1—2020
GB/T 1.1—2020
Other technical elements
References
Description of elements
Additional information
General content
Quotes and tips
Mathematical formulas
Other rules
Formatting
Frame format and font size
Layout of levels
Layout of elements
Layout of element description
Appendix A (informative)
Appendix B (normative)||t t||Applicability
Marking system
Example of hierarchical numbering
Standardized project marking
Use of characters:
Description section
Identification section
Adoption of international standardized project marking
Appendix C (normative)
Instructions,
Appendix D (normative)
Statement of clause typeModal verbs or sentence mood usedPatents ·
Collection of patent information·
No patents have been identified yet
Patents involved have been identified
Appendix E (normative)
Appendix F (normative)
References
File format
Font size and fonts used in the file
Composition of the marking system
Odd-numbered page format
Even-numbered page format
Text first page formatbzxz.net
Back cover format
National standard cover format
Industry standard cover format
Local standard cover format||tt| |Table of contents format
Preface or introduction format
Reference format…
Index format
Appendix format
Words indicating the functional type of the standard in the file name and their English translations·Levels and their numbers
Categories, composition and expression forms of each element in the documentCore technical elements of standards of various functional types and types of clauses usedTable C.1
Possibility
-General statements
Font size and font used in the document
GB/T 1.1—2020
GB/T 1.1—2020
This document is drafted in accordance with the provisions of GB/T1.1-2020 "Guidelines for standardization work Part 1: Structure and drafting rules for standardization documents".
GB/T1 "Guidelines for Standardization Work" together with GB/T20000 "Guidelines for Standardization Work", GB/T20001 "Rules for Writing Standards", GB/T20002 "Drafting of Specific Content in Standards", GB/T20003 "Special Procedures for Standardization" and GB/T20004 "Group Standardization" constitute the basic national standard system supporting standard formulation work. This document is Part 1 of GB/T1 "Guidelines for Standardization Work". GB/T1 has published the following parts: Part 1: Structure and drafting rules for standardization documents. This document replaces GB/T1.1-2009 "Guidelines for standardization work Part 1: Structure and preparation of standards". Compared with GB/T1.12009, in addition to structural adjustments and editorial changes, the main technical changes are as follows: a) Added a chapter on "Categories of documents" (see Chapter 4); b) Changed "General principles" to "Objectives, principles and requirements", subdivided the principles, and modified the relevant contents of the 2009 edition (see Chapter 5, Chapter 4 and 5 of the 2009 edition) .1.1, 5.1.2.1, 5.1.2.2, 6.3.1.1 and 6.3.4); added words indicating standard functional types and their English translations in "File Name" (see 6.1.4.2); c
changed the category, composition and expression of elements (see 6.2.2.5.1.3 of the 2009 edition); d)
changed the specific form and writing rules of "\list items" (see 7.5, 5. 2.6); changed the provisions on the types of clauses that are not allowed to be used when writing the element "Foreword" (see 8.3, 6.1.3 of the 2009 edition); g)
added the provisions that the element "Introduction" needs to be set under certain conditions, and the specific background information that needs to be given when writing the "Introduction" (see 8.4);
changed the types of clauses and the form of expression used to state the "Scope" (see 8.5.3, 6.2.2 of the 2009 edition); changed the The introduction to "Elements\Normative References" (see 8.6.2, 6.2.3 of the 2009 edition) was deleted; the performance principle (see 6.3.1.2 of the 2009 edition), the verifiability principle (see 6.3.1.3 of the 2009 edition) and the provisions for the writing of "requirements" (see 6.3.4 of the 2009 edition) were deleted; k)
Some rules for writing "term entries" were changed, and detailed provisions were added (see 8.7.3, 6 of the 2009 edition). .3.2); added the introduction of the list of symbols and/or abbreviations (see 8.8.2); 1)
changed the writing rules of the element "classification and coding" (see 8.9.1, 8.9.3, 6.3.5 of the 2009 edition), added the writing rules of the element "system composition" (see 8.9.2, 8.9.3); n)
added the writing rules of the elements "general principles" and "general requirements" (see 8.10): added the elements The writing rules of "core technical elements" (see 8.11) and "other technical elements" (see 8.12) have been changed, and the "expression of technical elements" (see 7.1.3 of the 2009 edition) has been deleted: p) The writing rules of "element \ reference" (see 8.13.6.4.2 of the 2009 edition) and the writing rules of the element "index" (see 8.14, 6.4.3 of the 2009 edition) have been changed; the clause type and clause Some modal verbs used in expressions (see 9.1, 7.1.2 of Appendix C2009 edition, Appendix F), and typical words used to express general statements (see Table C.7): the expression rules of "additional information" (see 9.2) and "general content" (see 9.3) were added; s)
The rules for the use of common words in articles were added (see 9.4.2); t)
The expression rules for referring to the document itself were changed (see 9.5.2.2009 edition); 8.1.2.1 of the 2009 edition); added the marking rules for dated references to documents published in different versions in the same calendar year (see 9.5.4.1.1), changed the rules for undated references (see 9.5.4.1.2, 8.1.3.3 of the 2009 edition); added the expression rules for normative references and informative references (see 9.5.4.2), the method of indicating the source (see 9.5.4.3); Changed the qualification conditions for cited documents (see 9.5.4.4.1, 8.1.3.1 of the 2009 edition); added provisions for documents that should not be cited (see 9.5.4.4.2, 9.5.4.4.3); Deleted the rules for citation between parts (see 8.1.4 of the 2009 edition); Changed the expression rules for the specific content of the document itself (see 9.5.5, 8.1.2.2 of the 2009 edition); Changed the table of "Appendix" v) The rules on the use of "figures" and "tables" (see 9.7.1, 9.8.1, 7.3.1, 7.4.1 of the 2009 edition), the rules on the presentation of figures and tables on the next page (see 9.7.3, 9.8.3, 2009 edition) and the rules on the presentation of figures and tables on the next page (see 9.7.3, 9.8.3, 2009 edition) have been changed. 7.3.7 and 7.4.5 of the 2009 edition), the rules for the use of index numbers in graphs (see 9.7.4.2, 7.3.5 of the 2009 edition), and the rules for writing table headers (see 9.8.4, 7.4.4 of the 2009 edition); W) Added the expression rules of "example\" (see 9.10.3 and 9.10.4); x) Added the rules for the spaces above and below the item number (see 10.3.5), the rules for the arrangement of the contents in the table (see 10.4.2.2), and the rules for distinguishing between examples Wireframe regulations (see 10.4.5);
y) Added the regulations on font size and font in "Important Tips", "Term Entry", "Source" and other contents (see Table F.1). This document was drafted with reference to "ISO/IEC Directives, Part 2, 2018, Principles and Rules for the Structure and Drafting of ISO and IEC Documents", and the degree of consistency is non-equivalent
Please note that some contents of this document may involve patents. The issuing agency of this document does not assume the responsibility for identifying patents. This document was proposed and coordinated by the National Technical Committee on Standardization Principles and Methods of Standardization (SAC/TC286). The drafting units of this document are: China National Institute of Standardization, China Standards Press, Metallurgical Industry Planning and Research Institute, China Building Standard Design Research Institute Co., Ltd., Qilu University of Technology (Shandong Academy of Sciences), Anhui Food and Drug Inspection Institute, China Household Electrical Appliance Research Institute, Mechanical Industry Instrumentation and Metering Comprehensive Technology and Economic Research Institute, China Aviation Comprehensive Technology Research Institute. The main drafters of this document are: Bai Dianyi, Feng Zhenghu, Wang Yiyi, Du Xiaoyan, Liu Shenzhai, Bai Demei, Xiao Bangguo, Ma Dejun, Feng Haiyue, Li Jia, Li Gang, Wang Wenli, Qiang Yi, Ouyang Jinsong, Lu Xilin, Ding Shuwei. The previous versions of this document and the documents it replaces were first issued in 1981 as GB1.1-1981, revised for the first time in 1987, revised for the second time in 1993; during the third revision in 2000, GB/T1.2-1996 "Section 1 of the Guidelines for Standardization Work" was incorporated. The content of GB/T1.2-1996 was incorporated into the content of GB/T1.2-2002 "Guidelines for Standardization Work Part 2: Methods for Determining the Content of Normative Technical Elements in Standards" (GB/T1.2-1996 was previously published as GB1-1958, GB1-1970, GB1-1973, GB1.2-1981, GB1.2-1988); in the fourth revision in 2009, the content of GB/T1.2-2002 "Guidelines for Standardization Work Part 2: Methods for Determining the Content of Normative Technical Elements in Standards" was incorporated into the content of GB/T1.2-1996 (GB/T1.2-1996 was previously published as GB1-1958, GB1-1970, GB1-1973, GB1.2-1981, GB1.2-1988); in the fourth revision in 2009, the content of GB/T1.2-2002 "Guidelines for Standardization Work Part 2: Methods for Determining the Content of Normative Technical Elements in Standards" was incorporated into ...1996 (GB The documents replaced by GB/T1.2-2002 and their previous versions are: GB1.3-1987 "Guidelines for Standardization Work and Regulations for the Preparation of Product Standards", GB/T1.3-1997; GB1.7-1988 "Guidelines for Standardization Work and Regulations for the Preparation of Product Packaging Standards"); This is the fifth revision
GB/T1.1-2020
Standardization is the activity of formulating and applying standards to establish the best order and promote common benefits. In order to ensure the orderly development of standardization activities and promote the realization of standardization goals and benefits, establishing rules for standardization activities themselves has become the primary task of various standardization organizations at home and abroad to carry out standardization activities. In this regard, my country has established a basic national standard system to support standard formulation work. In this standard system, GB/T1 "Guidelines for Standardization Work" is a basic and general standard guiding my country's standardization activities. GB/T1 aims to establish guidelines that are generally applicable to the drafting, formulation and organization of standardization documents, and is intended to consist of three parts. Part 1: Structure and drafting rules for standardization documents. The purpose is to establish the general principles and relevant rules that need to be followed in drafting various types of standardization documents. Part 2: Procedures for the preparation of standardization documents. The purpose is to establish an operational, traceable and verifiable procedure for the preparation of standardization documents. Part 3: Technical organization for standardization. The purpose is to establish the hierarchical structure of the organization and to specify the management and operation requirements of the organization so that the technical organization for standardization can be widely participated by all relevant parties. One of the tasks of standardization activities is to draft high-quality standardization documents for the establishment of sound technical rules. In order to do this well, my country issued the national standard on the publication and printing of standards in 1958, and has issued five versions of GB/T1.1 since 1981, stipulating the structure and drafting rules of standards. GB/T1.1-2009 has been issued and implemented for more than ten years. During this period, the role of standardization has been increasingly valued, and the theoretical research and practice of standardization and international rules related to the drafting of standards have changed. First, the research on the principles and methods of standardization in my country has been continuously deepened, and a classification system for dividing standards from different dimensions has been gradually established. Since 2014, national standards guiding the drafting of standards of different functional types and the writing of safety, environment and other contents in standards have been successively issued, enriching and improving the relevant parts of GB/T20001 "Rules for Writing Standards" and GB/T20002 "Drafting of Specific Contents in Standards". Secondly, with the widespread application of GB/T1.1 and the gradual deepening of standard drafting practices, new needs and suggestions continue to emerge. Thirdly, the main international document ISO/IEC Guide Part 2 based on GB/T1.1 released its sixth, seventh and eighth editions in 2011, 2016 and 2018 respectively. In view of this, it is indeed necessary to revise and improve GB/T1.1 to continuously adapt to the new changes in relevant standards at home and abroad and the new needs of the development of standardization practices, and ensure the overall coordination of the basic national standard system supporting standard formulation work. To standardize various types of standardization objects, the first thing to do is to establish clauses, that is, to determine the normative elements of the document: the second is to compile standardization documents. This revision of GB/T1.1 focuses on the overall principles and requirements for drafting standardization documents and how to select the normative elements of documents, clarifies the core technical elements of standards of different functional types, and further clearly stipulates the writing and expression of document elements. By establishing more rigorous drafting rules, document drafters can have a basis for drafting various types of standardization documents, thereby improving the quality and application efficiency of documents, promoting the effective use of document functions, and better promoting trade, exchanges and technical cooperation. N
1 Scope
Guidelines for standardization work
Part 1: Structure and drafting rules for standardization documents GB/T1.1—2020
This document establishes the structure of standardization documents and the overall principles and requirements for their drafting, and stipulates the rules for the writing and expression of document names, levels, elements, and the format of document arrangement. This document is applicable to the drafting of national, industry and local standardization documents, and is used as a reference for the drafting of other standardization documents. Note: In the absence of confusion, "standardization documents" in this document are referred to as "documents". Normative References
The contents of the following documents constitute essential clauses of this document through normative references in this document. For references with dates, only the versions corresponding to those dates apply to this document; for references without dates, the latest versions (including all amendments) apply to this document.
GB/T321
GB/T3101
Preferred numbers and preferred number systems
General principles for quantities, units and symbols GB/T3102 (all parts) Quantities and units GB/T7714 Information and bibliography Reference bibliographical rules GB/T14559
GB/T15834
GB/T15835
Symbols and units for variable quantities
Use of punctuation marks
Use of numbers in publications
GB/T20000.1
Guidelines for standardization work
Part 1: General terms for standardization and related activities GB/T 20000.2
Guidelines for standardization work Part 2: Adoption of international standards GB/T 20001 (all parts) Rules for writing standards GB/T 20002 (all parts) Drafting of specific content in standards ISO 80000 (all parts) Quantities and units IEC 60027 (all parts)
Letter symbols to be used in electrical technology IEC 80000 (all parts) Quantities and units Terms and definitions
The terms and definitions defined in GB/T 20000.1 and the following terms and definitions apply to this document. 3.1 Document
Standardizing document standardizing document Documents developed through standardization activities.
［Source: GB/T20000.1—2014, 5.2] S
GB/T 1.1—2020
standard
A document developed through standardization activities and by consensus in accordance with prescribed procedures, which provides rules, guidelines or characteristics for various activities or their results for common use and reuse.
［Source: GB/T20000.1—2014, 5.33.1.3
Basic standard
basicstandard
A standard with a wide range of application (3.1.2) formed for the purpose of mutual understanding. Note: It usually includes terminology standards, symbol standards, classification standards, test standards, etc. 3.1.4
General standard
general standard
A standard (3.1.2) containing clauses (3.3.1) that are generally applicable in one or more specific fields. NOTE: General standards often include the word "general" in their names, such as general specifications, general technical requirements, etc. 3.2
Structure of a document
structure
The location and order of hierarchy, elements, and appendices, figures and tables in a document. 3.2.2
mainbody
Content located in the center of the document from the scope of the document to the appendices 3.2.3
Normative element
normativeelement
An element that defines the scope of the document or sets out the terms (3.3.1). 3.2.4
Informative element
requirementelement
An element that is indispensable in the document.
optional element
Optional element
An element whose presence in a document depends on the specific needs of drafting a particular document. 3.3
Provision
Provision in a document expresses the need to comply, conform to, understand or make a choice in order to apply the document. 3.3.2
requirement
A clause that expresses an objectively verifiable criterion that must be met to declare compliance with the document and from which no deviation is allowed (3.3.1). 3.3.3
instruction
A clause that expresses an action to be performed (3.3.1). Source: GB/T 20000.1-2014, 9.3, modified 3.3.4
recommendation
A clause that expresses advice or guidance (3.3.1). [Source: GB/T20000.1—2014.9.4]3.3.5
permission
A clause that expresses consent or permission (or conditions) to do something (3.3.1). 3.3.6
statement
A clause that simply states a fact or conveys information (3.3.1) [Source: GBT20000.1—2014, 9.2, with modifications]3.3.7
text
The words and/or text symbols used by a clause or paragraph to describe the content of a document element. 4 Document categories
GB/T1.1—2020
4.1 The number of standardization documents is large and the scope is wide. Documents can be classified into different categories according to different attributes. my country's standardization documents include standards, standardization guidance technical documents, and certain parts of documents. International standardization documents usually include standards, technical specifications (TS), publicly available specifications (PAS), technical reports (TR), guidelines, and certain parts of documents. Note 1: In addition to citing my country's standardization documents, the document may also cite the above-mentioned international standardization documents. Note 2: A part is a level divided by a document. However, since it can be compiled, revised and published separately (see 7.1.1.1), unless it is necessary to specify "part" separately, the standardization documents used in this document include "parts". 4.2 Confirming the category of standards can help drafters draft standards with better applicability. Standards can be divided into different categories according to different attributes.
a) According to the standardization object, standards can be divided into the following object categories: Sac
. Product standards, standards that specify the requirements that products need to meet to ensure their applicability; Process standards, standards that specify the requirements that processes need to meet to ensure their applicability; Service standards, standards that specify the requirements that services need to meet to ensure their applicability. Note: According to the specific standardization object, product standards are usually further divided into raw material standards, parts/components standards, finished product standards and system standards. System standards refer to standards that specify the requirements that a system needs to meet to ensure its applicability. b) According to the functions of the standard content, the standards can be divided into the following functional types:. Terminology standard: a standard that defines the designation and definition of concepts used in a specific field or discipline; ·Symbol standard: a standard that defines the form of expression and the meaning or name of symbols used in a specific field or discipline; ·Classification standard: a standard that regularly divides, arranges or establishes a classification system for products, processes or services based on similar characteristics such as source, composition, performance or use; ·Test standard: a standard that comprehensively describes test activities and the way to draw conclusions within a precision range suitable for the specified purpose and under a given environment;
GB/T1.1—2020
·Specification standard: a standard that specifies the requirements that need to be met for a product, process or service and describes the verification method used to determine whether the requirements are met;
·Procedure standard: a standard that specifies clear procedures for the process of an activity and describes the traceability verification method used to determine whether the procedure is fulfilled;
·Guideline standard: a standard that provides general, principled, directional guidance on a subject with appropriate background knowledge, or gives relevant advice or information at the same time.
5 Objectives, principles and requirements
5.1 Objectives and general principles
The objective of document preparation is to provide a framework for future technological development by specifying clear, accurate and unambiguous terms, so that the document can be understood and easily applied by professionals who are not involved in the preparation of the document, thereby promoting trade, communication and technical cooperation. In order to achieve the above objectives, the following general principles should be followed when drafting the document: fully consider the latest technical level and current market conditions, carefully analyze the standardization needs of the field involved; on the basis of accurately grasping the standardization object, document users and document preparation purpose (see 5.3), clarify the category and/or functional type of the document (see Chapter 4), select and determine the normative elements of the document, reasonably set and write the level and elements of the document, and accurately express the technical content of the document. 5.2 Principles of document preparation as a whole or divided into parts 5.2.1 For a standardization object, it is usually advisable to prepare a whole document without subdivision. In special cases, it can be prepared as a document divided into several parts. After comprehensive consideration of the following situations, a standardization object may need to be compiled into several parts: a) The document is too long; b) The needs of document users are different, such as manufacturers, suppliers, purchasers, testing agencies, certification agencies, legislative agencies, management agencies, etc.; c) The purpose of document compilation is different, such as ensuring usability, facilitating interface, interchange, compatibility or mutual cooperation, facilitating variety control, ensuring health and safety, protecting the environment or promoting the rational use of resources, and promoting mutual understanding and communication. 5.2.2 Generally, the content applicable to a wide range of general standardization objects should be compiled into an integral document; the general content applicable to a narrower range of standardization objects should be compiled into the general part of a document divided into several parts; the specific content applicable to a single range of standardization objects should not be compiled into an integral document or a part of a document divided into several parts, but should only be compiled into relevant elements in the document. For example, for test methods, if they are applicable to a wide range of products, they should be compiled into test standards; if they are applicable to a certain type of product, they should be compiled into the test method part of a document divided into several parts; if they are applicable to the test of specific characteristics of a certain product, they should be compiled into the "test method" element in the product standard. 5.2.3 Before starting to draft a document, it is advisable to consider and establish: the reasons why the document is to be divided into parts (see 5.2.1) and the relationship between the parts after the document is divided into parts; the name and scope of each part expected in a divided document. 5.3 Principles for the selection of normative elements
5.3.1 Principle of standardization object
The principle of standardization object means that when drafting a document, it is necessary to consider the relevant content of the standardization object or field, so as to confirm whether the product/system, process or service to be standardized is related to a certain field; whether it is a complete standardization object or a certain aspect of the standardization object, so as to ensure that the content in the normative element is closely related to the standardization object or field. The standardization object determines the object category of the drafted standard [see 4.2a), which directly affects the composition of the normative elements of the document and the selection of its technical content. 4
5.3.2 Principle of document users
GB/T1.1—2020
The principle of document users means that when drafting a document, it is necessary to consider the document users (see 5.2.1b), so as to confirm which users the document is aimed at, whether they are concerned about the results or the process, so as to ensure that the content in the normative elements is what specific users need. Different document users will affect whether the document is determined as a specification standard, procedure standard or test standard [see 4.2b), and thus the composition of the normative elements of the document and the selection of its content will be different. 5.3.3 Purpose-oriented principle
The purpose-oriented principle means that when drafting a document, it is necessary to consider the purpose of document preparation (see 5.2.1c), and use the confirmed purpose of preparation as a guide to conduct functional analysis of the standardization object, identify the content or characteristics to be standardized in the document, and ensure that the content in the normative elements is selected to achieve the purpose of preparation. The purpose of document preparation determines the purpose category of the standard. Different preparation purposes will result in different contents or characteristics in the normative elements that need to be standardized; the more preparation purposes there are, the more content or characteristics will be selected. Note 1: If the purpose of document preparation is to promote mutual understanding, the purpose category of the standard is basic standards; if the purpose is to ensure usability, interchangeability, compatibility, mutual coordination or variety control, the purpose category of the standard is technical standards; if the purpose is to ensure health, safety and protect the environment, the categories of the standards are health standards, safety standards and environmental protection standards: Note 2: Basic standards prepared for the purpose of promoting mutual understanding include functional types such as terminology standards, symbol standards, classification standards and test standards; standards prepared for other purposes include functional types such as specification standards, procedure standards and guidance standards. [See 4.2b)]. 5.4 Principles of document presentation
5.4.1 Principle of consistency
The structure and presentation of the main content should be consistent within each document or between the parts of a document divided into parts. To this end, the same terms should be used for the same clauses, and similar terms should be used for similar clauses; the same term should be used for the same concept, and synonyms should be avoided; the titles and numbers of elements with similar content should be as similar as possible. Note: Consistency is particularly important for helping document users understand the content of a document (especially a document divided into parts), and is equally important for the use of automatic text processing technology and computer-assisted translation. 5.4.2 Principle of coordination
The drafted documents should be coordinated with the currently valid documents to avoid duplication and unnecessary differences. To this end: the provisions for a standardization object should be concentrated in one document as much as possible; the common contents should be stipulated in one document to form a common standard or common part (see 5.2.2); the drafting of the document should comply with the provisions of the basic standards and common standards in the field, and if applicable international documents are available, they should be adopted as much as possible; when it is necessary to use the contents of other locations in the document itself or the contents of other documents, it is advisable to adopt the form of reference (see 9.5.4) or prompt (see 9.5.5).
5.4.3 Principle of ease of use
The expression of the content of the document should be convenient for direct application and easy to be referenced or cut and used by other documents. 5.5 General requirements
5.5.1 When drafting a document, the expected structure (see 6.2) and internal relationship of the document should be determined on the basis of selecting normative elements. 5.5.2 In order to improve the applicability and application efficiency of the document and ensure the timely release of the document, the draft documents at each stage of the preparation work should be based on the drafting rules stipulated in this document:2 Principle of coordination
The drafted documents should be coordinated with the currently valid documents to avoid duplication and unnecessary differences. To this end: the provisions for a standardization object should be concentrated in one document as much as possible; the common contents should be stipulated in one document to form a common standard or common part (see 5.2.2); the drafting of the document should comply with the provisions of the basic standards and common standards in the field, and if applicable international documents are available, they should be adopted as much as possible; when it is necessary to use the contents of other locations in the document itself or the contents of other documents, it is advisable to adopt the form of reference (see 9.5.4) or prompt (see 9.5.5).
5.4.3 Principle of ease of use
The expression of the content of the document should be convenient for direct application and easy to be referenced or cut and used by other documents. 5.5 General requirements
5.5.1 When drafting a document, the expected structure (see 6.2) and internal relationship of the document should be determined on the basis of selecting normative elements. 5.5.2 In order to improve the applicability and application efficiency of the document and ensure the timely release of the document, the draft documents at each stage of the preparation work should be based on the drafting rules stipulated in this document:2 Principle of coordination
The drafted documents should be coordinated with the currently valid documents to avoid duplication and unnecessary differences. To this end: the provisions for a standardization object should be concentrated in one document as much as possible; the common contents should be stipulated in one document to form a common standard or common part (see 5.2.2); the drafting of the document should comply with the provisions of the basic standards and common standards in the field, and if applicable international documents are available, they should be adopted as much as possible; when it is necessary to use the contents of other locations in the document itself or the contents of other documents, it is advisable to adopt the form of reference (see 9.5.4) or prompt (see 9.5.5).
5.4.3 Principle of ease of use
The expression of the content of the document should be convenient for direct application and easy to be referenced or cut and used by other documents. 5.5 General requirements
5.5.1 When drafting a document, the expected structure (see 6.2) and internal relationship of the document should be determined on the basis of selecting normative elements. 5.5.2 In order to improve the applicability and application efficiency of the document and ensure the timely release of the document, the draft documents at each stage of the preparation work should be based on the drafting rules stipulated in this document:
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