CB 3495.4-1992 Rules for the management of archives in the shipbuilding industry Operation, production, technology
Some standard content:
Shipbuilding Industry Standard of the People's Republic of China
Rules for Archives Management of Shipbuilding Industry
Operation, Production, Technology
1 Subject Content and Scope of Application
CB3495.4--92
Classification Number: U01
This standard specifies the scope, requirements and management of archives for the archiving of documents and materials related to operation, production and technology management. This standard applies to the management of archives of various enterprises and institutions in the shipbuilding industry. 2 Referenced Standards
GB9705
GB/T11822
3 Terminology
3.1 Operation and Management Archives
Rules for Recording Archives
Format of Document Archives Files
General Requirements for the Composition of Scientific and Technological Archives Files Rules for Archives Management of Shipbuilding Industry Classification Outline and Numbering Historical records in different forms such as text, charts, audio and video with preservation value formed by enterprises and institutions in their operation and management activities.
3.2 Production and technical management archives
Historical records in various forms such as text, charts, audio and video that are valuable for preservation, formed by enterprises and institutions in production and technical management activities.
4 Filing scope and storage periodbzxZ.net
4.1 Filing scope and storage period of business management documents and materials are shown in the table. China State Shipbuilding Corporation approved on November 3, 1992 and implemented on May 1, 1993
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Planning and statistics
CB3495.4—92
a Decisions, regulations, notices, requests and replies on enterprise management, reform, upgrading and rectification, etc. b. Documents and materials on modern management
c. Regulations, notices, requests and replies on business responsibility management such as economic and technical contracting and assessment, etc. d. Management systems, standards and related plans, summaries, regulations, notifications, requests and replies, etc. a. Notifications, reports, requests and replies on enterprise development plans, medium- and long-term plans, etc. b. Notifications, reports, requests and replies on annual comprehensive plans, operations and production plans, etc. c. Statistical reports and statistical analysis materials for various managements d. Documents and materials of industrial census
a. Decisions, regulations, notices, etc. of superiors on production and operation b. Business plan of the unit and documents and materials generated during its formulation c. Documents and materials for bidding and tendering
d. Documents and materials for horizontal alliances and joint ventures e. Survey materials on the market share and distribution of the unit's products at home and abroad, requirements of the domestic and foreign markets for the variety, specifications, quality and price of similar products and users' feedback f. Market research and analysis materials on the raw and auxiliary materials of newly developed products, sources of fuel and supply conditions
g. Comparative materials on the technical level and production capacity of the unit and the technical and economic conditions of similar units in the same industry and the same trade
Storage period
Permanent over one year
Short term of quarter or month
Important long term
General short term
Long term of successful bid
Short term of reference value
Long term that plays a leading role in business decision-making Period
Short-term
Reference value in business decision-making
Overall
Permanent
Professional
Reference value
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Serial number category
CB3495.4—92
Continued table 1
Archive model
a. Sales plan, summary and finished product outbound and delivery records b. Product valuation materials c. Economic agreements, contracts and other negotiation materials, important correspondence and processing records, etc. d. Processing of commercial disputes such as product quality, quantity, trademarks, packaging, etc., legal arbitration materials for contract disputes, and notarized documents. e. Advertising and publicity materials on enterprise scale, production and technical capabilities, products, etc. f. Product user ledgers, records of user surveys, user feedback information and processing results materials. g. Documents and materials on foreign trade activities. a. Business license and documents and materials generated during the application process. b. Registered trademarks and materials generated during the design process. c. Manufacturing license and documents and materials generated during the application process. d. Grade certificates. a. Financial work regulations, rules, regulations, systems, methods, etc. b. Financial budget materials. c. Financial plans, fund raising and allocation materials. d. Product cost and analysis materials, target cost management materials. e. Relevant materials on financial and tax inspections. Custody period. tt|| Permanent for foreign-related. tt|| Domestic Long-term
Foreign-related or approved by ministerial level or above
Long-term projects approved below ministerial level
Short-term projects of the unit
Foreign-related, approved by ministerial level or above
Long-term projects approved below ministerial level
Short-term projects of the unit
Mandatory planning products
Guiding planning products
Important long-term
General short-term
Annual comprehensive long-term
Special short-term
Annual comprehensive long-term
Quarterly special short-term
Important product long-term
General product short-term
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CB3495.4—92
Continued Table 1
a. Plans, regulations and notices of superiors on material supply, warehousing management and conservation work b. The unit's plans on material supply, transfer and backlog of materials Reports on material processing, planned statistical statements, summaries, requests and approvals, etc.
c. Agreements, contracts and documents on material supply and transfer d. Relevant materials on warehouse management
e. Documents and materials generated by the unit's conservation work 4.2 The archiving scope and retention period of production and technical management documents and materials are shown in Table 2 Table 2
a. Annual production outline
b. Quarterly and monthly work plans
c. Production operation instructions
d. Production scheduling records
e. Original records with preservation value in the production management process a. Regulations and notifications of superiors on safety and civilized production b. Plans, summaries, reports, requests and replies for safety and civilized production of this unit c. Regulations and notifications of superiors on environmental protection d. Environmental protection plans, summaries, reports, requests and replies of this unit a. Plans, regulations and notifications of superiors on quality management b. Plans, summaries, reports, requests and replies for quality management of this unit c. Comprehensive quality management materials d. Reports, decisions and related materials on handling major quality accidents a. Regulations and notifications of superiors on design, process, scientific research, technological transformation, technology introduction, etc. Regulations and notices on technical management
b. Regulations, plans, summaries, reports, requests and approvals for the design and process work of the unitC. Comprehensive plans, summaries, reports, requests and approvals for the product development and process research of the unitd. Plans, summaries, reports, requests and approvals for the technical transformation, technology introduction, technical measures, rationalization suggestions, patent achievements, and promotion of the "four new" in the unitRetention period
Important long-term
General short-term
Important long-term
General short-term
Retention period
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Serial number category
Technical guarantee
Standard measurement
Energy management
CB3495.4—92
Continued table 2
Archive
Scope
a. Provisions, notifications, plans, summaries, reports, requests and replies for equipment and transportation workb. Provisions, notifications, plans, summaries, reports, requests and replies for equipment and instrument managementProvisions, notifications, plans, summaries, reports, requests and replies for infrastructure managementd. Provisions, notifications, plans, summaries, reports, requests and replies for power work a. Regulations and notifications of superiors on standards and measurement b. Plans, summaries, reports, requests and replies for standards and measurement management of the unit Regulations, notifications, plans, summaries, reports, requests and replies for energy management a.
Regulations, notifications, plans, summaries, reports, requests and replies for energy conservation b.
a. Plans, regulations and notifications for archives and historical records b. Compilation and research materials on the unit's history, major events, yearbooks, factory (institute) history, professional development history, etc. c. Plans, summaries, reports, requests and replies for information books of the unit 5 Formation, accumulation, arrangement and filing of documents and materials for management, production and technical management 5.1. The formation and accumulation of business, production and technical management documents and materials 5.1.1 When the planning management department issues the annual plan to the functional department, it also issues the archiving task. Storage period
5.1.2 The functional department must designate a person to centrally manage the business, production and technical management documents and materials formed by the department. 5.2 The sorting, cataloging and filing of business, production and technical management documents and materials 5.2.1 After the end of the work of the year or a certain business activity, the functional department’s dedicated personnel shall collect the business, production and technical management documents and materials of the department that are worth preserving according to the archiving scope, and keep the period and confidentiality level according to Table 1, Table 2 and relevant confidentiality regulations, and file them after approval by the head of the functional department. 5.2.2 The archived documents and materials must be complete, accurate and systematic. 5.2.3 The archived documents and materials must be originals (printed copies and finalized copies). 5.2.4 The production and writing materials of the archived documents and materials must be conducive to long-term preservation, with clear and neat handwriting, and all writing materials must be written in black ink or blue-black ink.
5.2.5 The filing of files shall follow the formation rules of documents and materials. Each case file must be a group of documents and materials with organic connections, which shall be convenient for the preservation and provision of archives.
5.2.6 The documents and materials in the case files shall be arranged in the order of importance or time of formation. The original document shall be placed in front, and the attachments shall be placed in the back; the printed document shall be placed in front, and the final version shall be placed in the back; the reply shall be placed in front, and the request for instructions shall be placed in the back; the forwarded document shall be placed in front, and the forwarded document shall be placed in the back; the written materials shall be placed in front, and the drawings shall be placed in the back. Documents and materials on other carriers shall be handled in accordance with relevant regulations.
5.2.7 Cataloging of case files
The cataloging of case files shall be carried out in accordance with the provisions of GB/T11822 and CB3495.1. 5.2.8 The documents and materials in the case files shall be free of metal objects and bound neatly in copies. 5.3 Archiving of documents and materials for operation, production and technology management 27
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5.3.1 General documents and materials shall be archived in one copy, and important and frequently used materials may be added as needed. 5.3.2. Generally, the documents and materials shall be archived in the first half of the year following the completion of the project. Documents and materials for projects with a contract performance period of more than one year shall be archived after the performance of the contract.
5.3.3 After the archiving of documents and materials for operation, production and technology management is complete, the archives department shall issue an archiving certificate. The planning management department shall decide whether the operation, production and technology project is completed based on the archiving certificate of the archives department. No financial settlement shall be processed without an archiving certificate.
6 Management of archives for operation, production and technology management 6.1 Management principles
The archives for operation, production and technology management shall be centrally and uniformly managed by the archives department. 6.2 Classification and numbering
6.2.1 Classification and numbering shall be carried out in accordance with CB3495.1. 6.2.2 Cataloging and preparation of inspection tools
6.2.2.1 Prepare general catalog, classification catalog and special catalog. 6.2.2.2 Prepare special index cards.
6.2.2.3 Prepare catalog cards in accordance with GB3792.5. 7 Appraisal of business, production and technical management archives 7.1 The appraisal team is composed of the unit’s head, functional department leaders, professionals and archive management personnel. The appraisal team shall formulate an appraisal plan.
7.2 The appraisal team shall directly appraise the business, production and technical management archives, fill in the archive appraisal form on a case-by-case basis, indicate the appraisal opinion, and have the appraisal team leader sign and mark the appraisal date. After the appraisal work is completed, the appraisal team shall write an appraisal report.
7.3 The archives department shall adjust the storage period and confidentiality level of the business, production and technical management archives that continue to be preserved based on the appraisal report and the archive appraisal form. For archives that need to be destroyed, a destruction list should be compiled (classified archives must be approved by the unit's confidentiality committee), submitted to the unit's head for review and approval, and supervised by two people. The destruction list should be archived and preserved. 7.4 Archives that have reached the retention period should be appraised once every five years. 8 Development and utilization of business, production, and technical management archives 8.1 Establish a borrowing system, strictly follow the approval procedures, and correctly handle the relationship between confidentiality and utilization. 8.2 Process, organize, compile and research business, production, and technical management archives, and provide proactive services. According to needs, the following reference materials can be compiled: basic digital compilations, special compilations or data manuals of production technology and business management over the years, abstracts of the unit's business, production, and technical management activities, market information or user feedback information compilations, and introductions to business, production, and technical management situations in the same industry at home and abroad.
8.3 Establish a registration for the utilization effect of business, production, and technical management archives. 28
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Additional notes:
CB3495.4-92
This standard is proposed and managed by the General Office of China State Shipbuilding Corporation. This standard is drafted by Xi'an Ship Equipment Industry Company. The main drafters of this standard are Wei Suihe
Yu Jinwen.
Huang Xiaolin
Xue Yuxi
Yuan Xuegang
Free download of various standard industry materials1 Establish a borrowing system, strictly follow the approval procedures, and correctly handle the relationship between confidentiality and utilization. 8.2 Process, organize, compile and research the business production and technology management archives, and provide proactive services. According to needs, the following reference materials can be compiled: basic digital compilations, special compilations or data manuals of production technology and business management over the years, abstracts of the business production and technology management activities of the unit, market information or user feedback information compilations, and introductions to the business, production and technology management of the same industry at home and abroad.
8.3 Establish a registration of the utilization effect of business, production and technology management archives. 28
Free download of various standard industry materials www.17jzw.ne
www.3x888.con
Additional notes:
CB3495.4-92
This standard was proposed and managed by the General Office of China State Shipbuilding Corporation. This standard was drafted by Xi'an Ship Equipment Industry Corporation. The main drafters of this standard are Wei Sui and
Yu Jinwen.
Huang Xiaolin
Xue Yuxi
Yuan Xuegang
Free download of various standard industry materials1 Establish a borrowing system, strictly follow the approval procedures, and correctly handle the relationship between confidentiality and utilization. 8.2 Process, organize, compile and research the business production and technology management archives, and provide proactive services. According to needs, the following reference materials can be compiled: basic digital compilations, special compilations or data manuals of production technology and business management over the years, abstracts of the business production and technology management activities of the unit, market information or user feedback information compilations, and introductions to the business, production and technology management of the same industry at home and abroad.
8.3 Establish a registration of the utilization effect of business, production and technology management archives. 28
Free download of various standard industry materials www.17jzw.ne
www.3x888.con
Additional notes:
CB3495.4-92
This standard was proposed and managed by the General Office of China State Shipbuilding Corporation. This standard was drafted by Xi'an Ship Equipment Industry Corporation. The main drafters of this standard are Wei Sui and
Yu Jinwen.
Huang Xiaolin
Xue Yuxi
Yuan Xuegang
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