Some standard content:
National Standard of the People's Republic of China
50323-2001
Code for Urban Construction Archives Description2001-03-05Promulgated
Ministry of Construction of the People's Republic of China
State Administration of Quality and Technical Supervision
2001-07-01
Jointly issued
Page 1, Total 27 Pages
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Code for Urban Construction Archives DescriptionData No.:
GB/T50323--2001
National Standard of the People's Republic of China
Code for Urban Construction Archives Description Description GB/T
503232001
Editor: Ministry of Construction of the People's Republic of ChinaApproval: Ministry of Construction of the People's Republic of ChinaEffective Date: July 1, 2001
China Construction Information Network
2001 Beijing
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"Urban Construction Archives Recording Standard"
Data Compilation No.:
50323-
Notice on the release of the national standard
"Urban Construction Archives Recording Specification" Jianbiao [2001] No. 67
According to the requirements of the Ministry of Construction's Jianbiao [2000125], the "Urban Construction Archives Recording Specification" jointly formulated by the Ministry of Construction and relevant departments has been reviewed and approved as a national standard by relevant departments, with the number GB/T50323-2001, and will be implemented on July 1, 2001.
This standard is managed by the Ministry of Construction, the Ministry of Construction's Urban Construction Archives Office is responsible for the specific interpretation work, and the Ministry of Construction's Standard and Quota Research Institute organizes China Building Industry Press to publish and distribute it. Ministry of Construction of the People's Republic of China
March 5, 2001
Page 3, 27 pages
"Urban Construction Archives Description Specifications"
Data No.:
50323-
This standard is compiled by the Urban Construction Archives Office of the Ministry of Construction in conjunction with relevant urban construction archives according to the requirements of the Ministry of Construction's Document No. [2000125]. During the compilation process, the specification compilation team carried out special research, conducted relatively extensive investigations and studies, summarized the experience of urban construction archives description over the years, referred to the Archives Industry Standard of the People's Republic of China DA/18-1999 "Archives Description Rules", and widely solicited opinions from relevant units across the country in various ways, repeatedly revised the main issues, and finally finalized them after review. The main provisions of this standard include: items, symbols, texts, information sources, and format requirements for the description of urban construction archives.
This standard may need to be partially revised in the future. The information and content of the partial revision will be published in the "Engineering Construction Standardization" magazine.
In order to improve the quality of the standard, please pay attention to summarizing experience and accumulating information in the process of implementing this standard, and send relevant opinions and suggestions to the Urban Construction Archives Office of the Ministry of Construction at any time for reference in future revisions.
The main editor of this standard: Urban Construction Archives Office of the Ministry of Construction. Participating units of this standard: Nanjing Urban Construction Archives, Beijing Urban Construction Archives, Guangzhou Urban Construction Archives. The main drafters of this standard: Wang Shuzhen, Jiang Zhongqiao, Zhou Jianmin, Zheng Xiangyang, Ouyang Zhihong, Yang Xiaoming, Hu Shigang.
Page 4, total 27 pages
(Urban Construction Archives Description Specification)
Data No.:
50323-
2 Terms and symbols
3 Basic provisions
Description level and detailed description level
3.2 Requirements for description text
3.3 Source of description information
4 Description items
4.1 Classification of description items
4.2 Details of description items
5 Description format
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Appendix H
Housing construction project (project) Level catalog
Municipal infrastructure engineering (project) level catalog Urban pipeline engineering (project) level catalog
Construction engineering planning management archives project level catalog Construction land planning management archives project level catalog Engineering (project) level general catalog
Engineering (project) file level general catalog, document level general catalog
Appendix J Explanation of terms used in this specification
Page 5, a total of 27 pages
"Urban Construction Archives Catalog Specifications
Data number:
50323-
1 General Principles
1.0.1 This specification is formulated to establish and improve a unified national urban construction archives retrieval system, improve the management level of national urban construction archives, and give full play to the role of urban construction archives in urban construction. 1.0.2 This specification is applicable to the cataloging of various types of urban construction archives and is not suitable for use as an organizational method for urban construction archives catalogs.
1.0.3 In addition to implementing this specification, the description of urban construction archives shall also comply with the provisions of relevant standards and specifications. Page 6 of 27 pages
《Urban Construction Archives Description Specification》
Data number:
50323-
2 Terms and symbols
2.1 Terms
2.1.1 Urban construction archives (urban construction archive) are valuable historical records of various forms directly formed in urban planning, construction and management activities. 2.1.2 Construction project (construction project) is a capital construction project with a plan task book and overall design, independent economic accounting, and independent organizational form in administration. A construction project can have multiple single projects or only one single project. 2.1.3 Single project (single project) is a project in a construction project that has independent design documents and can independently exert production capacity or engineering benefits after completion.
2.1.4 Project archives Project archives are valuable historical records in various forms such as text, graphics, audio and video, which are directly formed in a series of activities throughout the entire project construction process, including from project establishment, approval to completion acceptance filing. 2.1.5 Files
A file storage unit composed of several interrelated documents. 2.1.6 Description of urban construction archives When compiling the catalog of urban construction archives, in order to extract urban construction archives information, the process of analyzing, selecting and recording the content and form characteristics of urban construction archives.
2.1.7 Item of description for urban construction archives Record items that reveal the content and form characteristics of urban construction archives, divided into major items, minor items and units. Major items mainly include eight items such as title and responsible person, manuscript and document type, confidentiality level and storage period, time, carrier and quantity, professional records, notes and abstracts, sorting and numbering. Each major item is divided into several minor items, and each minor item is divided into several units. 2.1.8 Entry
The result of archival recording is a combination of recording items that reflect the content and form characteristics of the project, file, and document.
2.1.9 Description form and format The order of arrangement of the recording items in the entry and their expression. 2.1.10 Catalogue for archives Page 7 of 27 pages (City Construction Archives Catalog Specifications) Data No.: 50323--2001 A collection of items arranged in a certain order is a tool for archive management, retrieval and reporting. 2.2 Symbols 2.2.1 Description symbols In order to distinguish and identify the major and minor items of the description or to express the content of the description, some specific symbols must be used when recording. These specific symbols are the description symbols. The various symbols used for recording and their uses are detailed in the following table: Table 2.2.1
Description symbols and their uses
Place before the following six major items: manuscript and document type, confidentiality and storage period, time, carrier and quantity, professional record, notes and abstracts, to distinguish the major items. Place before the parallel title.
Place before the following minor items: file number, project address, document type, storage period, quantity and unit, specification, and between professional record items, to distinguish the minor items. Place before the first responsible person.
Place before other responsible persons and between multiple file numbers, to distinguish the various units of the same minor item.+
Place before each attachment.
Place at both ends of the following contents: self-proposed contents, year in the file number, "etc." when the responsible person is omitted.||tt| |Place at both ends of the description of the responsible person, such as the name of the organization to which the responsible person belongs, the real name of the responsible person, the position or identity of the responsible person, the country of foreign responsible person and the original name, etc. Place before the uncertain recorded content, generally used in conjunction with [] Used between the following contents: start and end dates, between each level of file number, electronic document number, microfilm number, and storage address number
Used for abbreviated content
Used for every incomplete word and every number of the time that cannot be verified. The responsible person who has not been verified and the incomplete words that are difficult to count are represented by three "mouths"bZxz.net
2.2.2 Instructions for the use of recording symbols
1. The "一" symbol occupies two spaces and should not be separated when returning to the next line. The left and right halves of "Ⅱ" and "0" each occupy one space, and other symbols occupy one space, and there is no space before and after. 2 .If a major item is missing the first minor item, the original recording symbol of the minor item currently in the first place should be changed to "one".
3. For major items, minor items or units that are not recorded, their recording symbols should be omitted together with the item. Page 8, total 27 pages
"Urban Construction Archives Recording Standards
Data number:
50323-
3 Basic provisions
3.1 Recording level and recording detail level
3.1.1 Depending on the recording object, archive recording can be divided into three levels: engineering (project) level, file level, and document level.
1. Engineering (project) level recording is to analyze and record the content and formal characteristics of all archives of a project.
2. Case Volume-level recording is to analyze and record the content and form characteristics of a case file. 3. Document-level recording is to analyze and record the content and form characteristics of a document. 3.1.2 The level of detail of the recording refers to the degree of detail of the recording, which is divided into brief level and detailed level. 1. The entry that only records the necessary items is called the brief level. The necessary items include: main title, file number, project (project) address, first responsible person, time, professional record, file number, microfilm number, storage address number, and subject terms. 2. In addition to recording the necessary items, the entry also records some or all of the selected items, which is called the detailed level. The selected items include: parallel title, subtitle and explanatory title text, other responsible persons, attachments, manuscripts and document types, confidentiality level, storage period, carrier and quantity, notes, abstracts, archives code, and electronic document number. 3.2 Requirements for recording text
3.2.1 The text used for recording must be standardized.
3.2.2 The numbers in the file number, time item, carrier and quantity item, professional record item, sorting and numbering item shall all be in Arabic numerals.
3.2.3 The recording of archives in other languages must follow the writing rules of their languages. 3.3 Source of recorded information
The recorded information comes from the archives being recorded. 3.3.1
When recording a single document, it is mainly based on the header and footer. 3.3.3
When recording a case file, it is mainly based on the case file cover, the file directory in the file, the preparation table, etc. 3.3.4
When the information of the recorded archive is insufficient, refer to other relevant archives and materials. Page 9, total 27 pages
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"Urban Construction Archives Description Standards
Data number:
50323-
4 Description Items
4.1 Division of Description Items
4.1.1 The description items of urban construction archives are divided into eight major items, namely title and responsible person item, manuscript item, confidentiality level and storage period item, time item, carrier and quantity item, professional record item, notes and summary item, and sorting and numbering item. Each major item is divided into several minor items. See the table below for details:
Classification of urban construction archives recording items
Recording item name
Title and responsible person
Manuscript and document type
Confidentiality level and storage period
Carrier and quantity
Professional records
Notes and abstracts
Sorting and numbering
File number
Engineering (project) address
Responsible person
Storage period
Carrier type
Quantity and unit
Archives code
Microfilm number
Storage address number
Electronic document number
Keywords
4.1.2 The recording sub-item can be divided into several recording units. For example, under the recording sub-item "Title", it can be divided into two recording units: "Main Title" and "Parallel Title". 4.2 Details of Recording Items
Title and Responsible Person Item
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"City Construction Archives Recording Standard"
Data Number:
50323--2001
Title, also known as title or subject, is a name that directly expresses the central content and formal characteristics of the archive. 1) Main Title
Main Title is the main title of the archive, generally referring to the title at the beginning of a single document and the title on the cover of the file. The title at the engineering (project) level refers to the name of the project or project. The main title is recorded as the original text. 2) Parallel Title
A title written in a second language and written in parallel with the main title. If necessary, the parallel title and the main title are recorded together. It is preceded by a "two".
3) Subtitle and explanatory title text
The subtitle is another title that explains or is subordinate to the main title. The subtitle is recorded as the original text. When the main title can reflect the content of the archive, the subtitle does not need to be recorded. Explanatory title text refers to the textual description of the archive content, scope, purpose, etc. before and after the title. It is preceded by a ";". 2. File number
The file number is a sequential number compiled by the document issuing agency, group or individual, including the document number, drawing number, etc. It is recorded according to the original text and symbols, and preceded by a ":". For the eleven programs, the file numbers are roughly the following:
1) Construction project approval document number Construction project approval document number records the document number of the planning department or competent department approving the formal establishment of the project.
2) Construction Project Planning Permit Number
Construction Project Planning Permit Number records the number of the Construction Project Planning Permit issued by the city planning department for the construction project.
3) Construction Project Land Planning Permit Number
Construction Project Land Planning Permit Number records the number of the Construction Project Land Planning Permit issued by the city planning department for the construction project. 4) Construction Project Land Permit Number
Construction Project Land Permit Number records the number of the land use certificate issued by the city land department for the construction project.
5) Engineering Design (Survey) Number
Engineering Design (Survey) Number records the number of the design (survey) conducted by the architectural design (survey) department for the construction project. Page 11 of 27
《Urban Construction Archives Recording Standards
Data Number:
50323-
6) Construction Project Construction Permit Number
Construction Project Construction Permit Number records the construction permit number issued by the construction administrative department for the construction project.
7) Construction Project Completion Acceptance Registration Number Construction Project Completion Acceptance Registration Number refers to the registration number assigned to the project by the construction administrative department when the construction unit submits the registration materials to the construction administrative department after the completion acceptance of the construction project. 8) Project Location Topographic Map Number
Refers to the tile number of the 1:500 topographic map where the project is located. 3. Project (project) address
The project (project) address refers to the construction site or land acquisition address of the project. The city's project records the district (county), street (township, road), house number (village, team): the province, city (county), street (road) name for out-of-town projects. Add a ":" sign in front of it. It is not necessary to record this item at the file level and document level. 4.Responsible person
Responsible person refers to the unit or individual who formed the document material. 1) First responsible person
The first responsible person refers to the responsible person listed first. When recording, add a "" sign in front of it. 2) Other responsible persons
Other responsible persons refer to the responsible persons other than the first responsible person, and add a ";" sign in front of them. 3) The order of recording the responsible persons at the engineering (project) level is generally: construction unit (filing unit), construction project (or cause) approval unit, project (or cause) application or implementation unit. For example, the order of recording the responsible persons at the construction engineering (project) level is: construction unit, project approval unit, design unit, construction unit, supervision unit: the order of recording the responsible persons at the construction engineering (land use planning management archive project level is: filing unit, application (land use) unit, approval unit (project approval unit and land use approval unit), design unit (or land acquisition unit). 4) The responsible persons at the file level generally only record the compilation unit. 5. Attachments
refer to the additional materials after the main text of the document, and the title of each attachment is preceded by a "+" sign. 4.2.2 Manuscripts and document types
1. Manuscripts refer to the manuscripts, texts and versions of archives, which are recorded as originals, copies, drafts, final drafts, manuscripts, sketches, original drawings, base maps, blueprints, trial versions, revised versions, photocopies, etc. according to actual conditions, with a "1" sign in front of them.
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"Urban Construction Archives Recording Standards
Data number:
50323-
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