This standard specifies the standards and general management involved in the digitization process of document and archive materials; the principles for determining digitization objects; the general process of digitization work; the selection of applicable technologies in the digitization process; the management of digitization results; the data utilization and retrieval reporting system; the test indicators of digitization results, etc. GB/T 20530-2006 Guidelines for the digitization of document and archive materials GB/T20530-2006 Standard download decompression password: www.bzxz.net
This standard specifies the standards and general management involved in the digitization process of document and archive materials; the principles for determining digitization objects; the general process of digitization work; the selection of applicable technologies in the digitization process; the management of digitization results; the data utilization and retrieval reporting system; the test indicators of digitization results, etc.

ICS 35.040
National Standard of the People's Republic of China
GB/T20530-2006
Guide for the digitize processing of document and archives
Guide for the digitize processing of document and archives2006-10-09Issued
General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of ChinaStandardization Administration of the People's Republic of China
2007-03-01Implementation
GB/T20530—2006wwW.bzxz.Net
Normative Reference Documents
Terms and Definitions
Standardized Guide for Digitalization
Management of Digitalization
Principles for Determining Digitalized Objects…| |tt||Process of digitalization project
Selection of applicable technology in the process of digitalization
Storage, management and use requirements of digitalized results Data utilization and inspection report system
11 Test indicators of digitalized tiger fruit
Appendix A (informative appendix)
Table B (material properties table)
References
Current relevant thermal laws and thermal specifications
Current classification method table
This standard is the first draft.
Appendix A and Appendix B of this standard are informative appendices. This standard was proposed by China National Institute of Standardization and officially adopted the GB/T20530-2006
The draft of this standard was carried out by China National Institute of Standardization, National Standardization Administration, Xi'an Dadong International Data Co., Ltd. The main drafters of this standard are Liu Zhiting, Dong Jingping, Chang Jianhong, Fang Qing, and Shi Liwu. GE/T205302006
This standard is formulated to standardize the digitization of document and archive materials in my country, establish a national digital document and archive information retrieval and reporting system, guide the development of my country's information market, open up international information exchange, promote the development of document and archive information resources, and promote the development of my country's national economy and scientific and technological research. This standard is an important basis for carrying out and formulating various document and archive material digitization work and digital product standards. 1. Guidelines for the digitization of document and archive materials
GB/T205302006
This standard specifies the standards and general management involved in the digitization process of document and archive materials: the principles for determining digitization objects; the overall process of digitization work; the selection of applicable technologies in the digitization process; the management of digitization results; the use and reporting of data; the format and indicators of digitization results, etc.
This standard applies to the digitization process of document and archive materials at all levels of government agencies, enterprises, institutions and other social organizations and individuals. 2 Normative references
The clauses in the following documents become clauses of this standard through reference in this standard. For any referenced document with an old date, all subsequent amendments (excluding error-proof contents) or revised versions are not applicable to this standard. However, all parties that reach an agreement based on this standard are encouraged to study whether the latest versions of these documents can be used. For any referenced document without a date, the latest version is applicable to this standard. GB/T9415 (all parts) Information processing equipment - Disk platter for data storage devices GB/T16971 Information technology - 130 mm reusable optical disc for information exchange CGB/T16971-1997.idISO/1EC10089:1991)
GB/T1T825.7-1999 CAD document management and signing regulations GB/T17825.10-1999 CAD file management, storage and maintenance GJBJ3865 Optical disc storage archive information technology and management standards Regulations on the management of electronic publications
Regulations on the supervision of online publishing management
Copyright Law of the People's Republic of China
Copyright of the People's Republic of China
Copyright of the United States on the production of digital products (issued by the National Copyright Administration on December 9, 1999) 3 Terms and definitions
The following terms and definitions apply to this standard. 3.1
Document
Records all knowledge, (GB/T3792.1-1983) 3.2
Archives
Historical records in the form of text, diagrams, audio and video, etc., which are directly produced by state institutions, social organizations and individuals in political, economic, scientific, cultural and other social practices and have preservation and utilization value. (GB/T3792.5-1985) 3.3
Data
Various materials collected for work, study or research, 3.4
Classification
The process of directly distinguishing classification objects by assigning selected attributes (or characteristics) and collecting samples with certain common attributes (or characteristics) together. GB/T10113—2003)
GB/T20530-2006
Digitalization Processing The process of organizing, processing, storing and distributing documentary and archival materials in electronic format in a classified manner according to scientific methods, and being able to efficiently insert, delete, modify, retrieve, provide access interfaces and information protection for these information resources. 3.6
Data
A formalized representation of facts, ideas or instructions, suitable for manual or automatic communication, interpretation or processing. GB/T18391) 3.7
Electronic documents
Refers to files generated in digital equipment and environment, stored in digital form on tapes, disks, CDs and other carriers, read and processed by digital equipment such as computers and can be transmitted on communication networks. (GB/T18894—2002.3.1)3.8
Electronic archives
Archived electronic files with preservation value and corresponding supporting software products and software and hardware instructions. GB/T17678.1-19991
Electronic publication Electronic publication is a mass media that stores information such as pictures, texts, audio and video in the form of text, words, codes, etc. on optical, optical and electronic media and can be reproduced and distributed for reading and use through computers or similar functional devices to express ideas, knowledge and accumulate culture. (GB/T17933-1999)3.10
Network publication is a mass media that stores digital information in a certain coding way on a network server and uses it through computers and similar networked devices to express ideas: popularize knowledge and spread culture. (GB/T 17933-1999) 3.11
Multimedia
Combination of information that comprehensively expresses audio, video, graphics, images, motion and text, (GB/T17933-1999) 3.12
digital signal
Data attached to a data unit or after a data unit is coded, so that the receiver of the data unit can confirm the authenticity and integrity of the data unit and protect the data from being damaged by others (such as the receiver), (GB/T188112002) 3.13
Melodyne
A sequence of identification symbols used to control encryption and decryption. 3.14
Data Auditdataaudit
Data audit is the audit of data transmission and information dissemination activities based on the Internet, the intranet and the Telene, including data security audit, data quality re-evaluation and benefit measurement, including data selection, security screening, demand scanning, etc.
Social organizationcammanity
A group of people who are interconnected based on common material production activities and organized according to certain purposes and systems. 3.16
Publication reporting
refers to the process or behavior of publishing digital results and digital inspection systems to the outside world. 3.17
Logical tolume
CB/T205302006
is a concept different from "physical volume", which refers to the storage of digital results of a group of contents and interrelated connections combined according to certain rules
4 Digital work standardization guidance original play
4.1. Prioritize the use of national standards. In digital work, national standards should be used as the priority if there are corresponding national standards. 4.2. Actively adopt international standards. In the process of formulating and revising national standards related to digital work, advanced international standards such as ISO/IEC should be actively referred to and adopted. In the process of adopting standards, when national standards have not yet been formulated, corresponding international standards can be referred to and adopted. 4.3. Data compatibility and sharing. 4.3.1. Data storage. On the basis of compatible development technology, industry standards established in accordance with the principles of compatibility, equality, rationality, etc. should be turned into internal enterprise standards. The design of information release and data transmission parts should adopt modular design to ensure that when national standards and international standards are promulgated and implemented, information release and data transmission can be easily upgraded according to the new standard. 4.3.2. Data sharing. In order to minimize the impact of the use of new standards on the original system, or reduce investment Human risk, all systems designed with internal standards must consider the design of data sharing interfaces based on the second generation, and establish at least two modes of online and offline use for data reuse and management.
5 Organization and personnel for digital work
5.1 Overall recognition of digital work positions 5.1.1 Organization recognition, with digital work capabilities, 5.12 Technical environment standard review: Personnel, technologies and equipment with professional knowledge and capabilities of digital work should be possessed, and they should be familiar with the internal rules and international and national standards of digital work, and the digital work they do should be consistent with the goals of digital work. 5.2 Personnel for digital work
5.2.1 The person in charge of the digital work project should have a high level of coordination and good organizational leadership skills, fully grasp the standards, methods and technical requirements related to the task, and be familiar with the software and technology related to digital work. 5.2.2 Personnel in various positions in digitization work should have certain digitization work skills and basic knowledge, be familiar with the standards, methods and techniques related to their own work, and be competent for the tasks related to digitization work. 6. Definition of digitization objects
6.1. Definition of legality
Only the documentary and archival materials obtained through formal collection channels (intellectual archives, documentary and archival materials preserved by books and information departments + current documents of government agencies and enterprises and institutions, bills of securities and financial departments, documentary and archival materials preserved by social organizations and individuals, formal publications, etc.), and generally will not cause copyright disputes, can be used as digitized objects. 6.2. Practicality recognition
Documentary and archival materials recognized by the State Administration of Press, Publication, Radio, Film and Television, National Copyright Administration, Ministry of Culture, State Archives Administration, etc. and authorized by the state can be used as digitized objects.
Data generation has a stable process, and the publication has a stable collection and continuity. The content of the data is comparable: such documentary materials have been accepted by the public and have a certain degree of popularity in society. They can also be used as objects for digitization, such as maps, photos, recordings, and videos of celebrities that illustrate historical facts. 3
GB/T20530-2006
Document and archive materials to be digitized should comply with the relevant provisions of the "Regulations on the Administration of Electronic Publications" and the "Regulations on the Administration and Supervision of Internet Publications".
6.3 Principle of integrity
Document and archive materials that are complete in content, structure, and format should be digitized. 7 General process of digitization projects
A complete digitization project should generally go through the following process! 7.1 Demand research
Prepare the market research report of the project. The participants in the research should sign the report. 7.2 The end of the digitization work plan
The plan should comply with the relevant provisions of this standard. The plan should at least include the following contents: Technical design: Personnel organization and division of labor: Time proposal and project progress: Security and confidentiality management measures for the original data, documents and archives during the digitization process! Item calculation: Bidding and tendering, etc. 7.3 Legal affairs The digitization of document archives should be carried out under the premise of ensuring compliance with existing laws and not infringing on the legal rights of others. The following (but not limited to) tasks should be completed:
Clearly obtain the rights of the document file investor and other rights: 1. If the rights of the document file owner are complicated, the digitizer may choose to analyze and evaluate the copyright and other intellectual property rights to ensure the suitability of digitization!
1. The analysis and evaluation of intellectual property rights and other laws shall be carried out in accordance with the existing laws of the People's Republic of China: 1. The digitizer shall bear the legal responsibility for digitizing the document file. 7.4 Scheme Design
The scheme design stage gives the project's benefits, describes its production process, the combination of various media, the level of expression, the interactive functions provided, etc. The focus of the scheme design stage is to give the overall structure of the project. The scheme refinement is to plan the details of the project on the basis of the overall scheme design.
7.5 Technical Process Preparation
The main tasks in the technical process preparation stage are: 1. Collect relevant data according to the project task book (or contract) and project plan; 2. Classify the digitized objects; 3. Prepare the guiding technical documents for the production process; 4. Prepare the basic software and hardware systems required in the digitization process. These hardware systems should meet the requirements of this standard and will be put into the data production and utilization environment after passing the trial. 7.6 Production and implementation
Project operators should implement the quality control requirements of the project according to the guiding technical documents of the operation and the project schedule, and implement the data delivery process sign-off system for the intermediate and result data generated during the data processing process. 7.7 Review and acceptance of finished products
7.7.1 The project undertaking unit should organize dedicated personnel to conduct a comprehensive test and acceptance of the products delivered by the project operators. 7.7.2 Finished products The documents required for the retest (including the digital product itself) shall be issued by the professional technical department, and the professional experts shall be organized to verify and issue an acceptance report. 7.7.3 Standardized review of the finished product
GB/T20530-2006
While the finished product is inspected and accepted, a standardized review of the finished product should be arranged. The digital product that has passed the standardized review shall comply with the provisions of this standard and other relevant standards from the format, storage error, classification and code, transmission security to the adopted software and platform. After the review, a standardized review report shall be issued. The standardized review report is an important part of the project result report. 7B Sorting out the work documents of the project
The complete work file should at least include the following nine parts: Project design requirements!
Digital engineering bidding documents
Digital engineering project Control tender documents All bidding units digital engineering ground engineering contracts:
Digital engineering operation check list!
Digital engineering assistant table:
Digital engineering project cutting test notice:
Digital engineering project acceptance report!
Standardization review report, etc.,
7.9 Appraisal, acceptance and archiving of project results 7.9.1 Appraisal of results
7.9.11 The appraisal content mainly includes: Results report: Point collection table data optimization table: Fund settlement 7.9.12 Appraisal is based on the task book and contract, digital work plan and various technical indicators specified in this standard: 7.9.1.3 Appraisal requirements, according to the beauty of the environment for adjustment, after signing and passing, to fill in the scientific and technological achievements appraisal certificate, the difference is not passed, should be supplemented within a time limit, and then re-signed. The project results that have not been archived cannot be appraised or accepted. 7.9.14 Appraisal time: It should be carried out in time after archiving is completed. 7.9.2 Results acceptance
7.9.2.1 For results that do not need to be approved, they can be accepted after archiving is completed. The acceptance content and basis are the same as 7.9.1.1 and 7.9.1.2.
7.9.2.2 The acceptance is completed by the task issuing unit or the entrusting unit. The written acceptance conclusion signed by the acceptance person and stamped by the acceptance unit will be accepted. The results that are obviously different from the acceptance documents will not be accepted. 7.9.3 Results archiving
7.9.3.1 The archiving content should include the task book or contract and its related documents: project plan: electronic data system, compression format, database definition: quantity and quality report of digital products: results verification certificate and acceptance conclusion support appraisal, and return to the recipient after acceptance! Final budget report
7.9.3.2, the requirements of the relevant provisions of the archive selection regulations, the archived materials will be sorted and organized, and after the review and signature of the project responsible person, the archive management department will accept and preserve them. The archive materials are complete in content, reasonably arranged and neatly bound: the materials are reasonably divided according to the provisions of the project documents, and they are kept safely. 7.9.3.3 The return time is within two months after the completion of the digitization project results report. 8 Selection of appropriate technology in the digitization process 8.1 Classification and indexing technology 8.1.1 Basic principles of classification The classification of information in the digitization process should follow the principles of scientificity, selectivity, simplicity, scalability, compatibility and practicality. 8.1.2 Classification standards adopted The classification of digital information should be based on the original purchase, and according to the information content, refer to the relevant national and industry standards GB/T 20530-2006 and specifications. (For the current classification catalogue, see Appendix B) 8.1.3 Indexing
Indexing is the process of analyzing the content and formal features of documents and replacing the natural language in the analysis results with scientific and standardized artificial language (information retrieval language). The most commonly used indexing is classification indexing and subject indexing. The former assigns a number to the document based on the classification results. The latter can be classified into two types: 8.1.4 Indexing techniques
For the document files to be digitized, manual indexing technology can be used, or the following automatic indexing technologies can be used: non-indexing technology, automatic extraction indexing technology, human-computer combined indexing technology, automatic word trial indexing technology and free indexing technology. 8.2 Input and Scanning Technology
The following recording and scanning technologies have their own advantages. The digitization team should make appropriate choices according to the project requirements: 8.2.1 Analog recording technology
According to the requirements of the digitization project, a set of recording rules that meet the requirements should be formulated. The digitization staff will record according to the rules, and then the program compiler will compile relevant programs to convert the recording results of the rules into the digital results required by the project. 8.2.2 Format input technology
According to the requirements of the digitization project, the program compiler will add relevant programs to make a predetermined format, and finally the digitization staff will directly convert the format into the digital results required by the project. 8.2.3 Scanning technology
If scanning technology is used, the relevant parameters such as the resolution rate of scanning errors, scanning format and scanning color bit preservation should be specified according to the requirements of the digitization project.
8.3 Data synthesis technology
For the data synthesis of text, pictures and other documentary materials, the following technologies can be used: 8.3.1 Image search technology
The technology is simple, it only needs to scan the digitized object into an image, and then store it on the medium after the image is compressed. However, since it cannot provide convenient retrieval means, it can only be used as a digital copy of the document. 32 Self-recorded text, text image technology The catalog is stored in text form, and the text part is stored in compressed images. A corresponding reference relationship is established between the catalog and the text. Users can find the text image according to the catalog through such an index relationship. 8.3.3 Full-text technology
All texts in the document are stored in text form, and the images in the document are also connected to them with certain codes, so that full-text retrieval can be achieved.
8.3.4 Full-text search technology
is a combination of text mode and image mode. A search relationship is established between text and image. Users can choose to search the full text and can switch between text and image very conveniently. 8.4 Quality control technology for data processing
8.4.1 Data quality control
8.4.1.1 Excellent quality: error rate is more than 0.25/100008.4.12 Good: error rate is more than 0.25/10000, and does not exceed 0.5/10000,8.4.1.3 Qualified: error rate is more than 0.5/10000. More than 1/100008.4.1.4 Unqualified: error rate is more than 1/100008.4.1.5 The calculation method of error rate can refer to the relevant provisions of the book quality management regulations.8.4.2 Recognition dictionary technology||tt ||For the data generated by scanning, recognition dictionary technology is an important technical means to ensure data quality. The recognition dictionary is a feature extraction process of multiple scanned or handwritten input samples by the manufacturer, and each result is selected in a certain way. The feature extraction and calculation process of a single scanned or handwritten sample is completely the same as the processing process when the user uses it. In addition, multiple samples of the same Chinese character are combined, and finally a template is formed and stored in the recognition dictionary. Only in this way can the recognition dictionary be able to adapt to different scanning results or different methods of different people. 8.4.3 Proofreading Technology
84.3.1 Manual Proofreading Technology: Only suitable for the user, but requires repeated proofreading, low efficiency and difficult to ensure high data quality. 8.4.32 Automatic program proofreading technology: Based on the principle of probability theory, two different people can make the same mistake in the same place, and the automatic proofreading program is established, which has high proofreading efficiency and can control the bit error within the standard range. 9 Storage, management and use requirements of digital achievements 9.1 Storage and preservation technology of digital achievements 9.1.1 Requirements for storage media of digital achievements 9.1.1 Storage media should be highly standardized, stable, easy to detect, and easy to restore. It is a non-writable optical disk carrier. However, other media can also be used as fault-tolerant backup means. 1.1.2 Storage media must be disinfected and must not carry any computer viruses. Before storage, the required signatures and dates should be filled in completely. According to needs, suitable software programs such as the environment and system can be stored in the storage medium of digital achievements.
9.1.2 Management of digital achievements
9.1.2.1 The storage medium of digital achievements should be write-protected and placed in read-only state. 9.1.2.2 A record system for the management of digital achievements should be established. Necessary records should be established for each digital achievement to record the formation, management and use of digital achievements. These records should be used to verify the authenticity of the content of digital achievements. 9.1.2.3 The digital achievements department should register and account for digital achievements in a timely manner, and establish a machine-readable log. Digital achievements should be checked regularly, and a management system should be implemented in accordance with the requirements of the digital achievement security environment. 9.1.3 Storage environment of digital results
9.1.3.1 The optical discs storing digital results shall not be milled, punctured, touched, bent, pressed, or hit to prevent dust and dirt from contamination.
9.1.3.2 The optical discs storing digital results shall be kept away from direct sunlight and heat, acid, or other harmful gases and magnets. GB/T17825.10 shall be followed
9.1.3.3 The ambient temperature of the storage place for the optical discs storing digital results shall be 14~24°C and the relative humidity shall be 45%~60%. 9.1.4 Inspection and protection of digital results
9.1.4.1 Regular inspection shall be conducted once a week, with one volume as the unit, by equidistant or random sampling. The number of samples shall not be less than 10. First, the appearance shall be checked to see if there are any objects on the surface. Check the deformation of the digital work, whether the surface coating is clean and whether there is any damage, etc. After the work is completed, use special or self-made inspection software to read and write the information on the carrier, and make effective corrections or updates if errors are found through inspection. 9.1.4.2 In principle, the original carrier should be copied once every four years, and the original carrier should be kept for at least four years. 9.1.4.3 For the inspection and protection of digital results, a corresponding maintenance and management plan should be established to record the inspection, copying and other work processes of digital results to avoid human errors or unnecessary duplication of work. 9.1.4.4 When conducting a quality and security check on digital results, if the CD is damaged or has problems, it should be copied in time. If the software or hardware platform changes, it should be converted in time. The inspection, copying, conversion and other situations should be recorded. The format and filling method of the record table can be found in Table B in Appendix B of GB/T17678.1-1999.
9.1.4.5 The CDs storing digital results should be placed in a special fireproof and volume-proof box. The CDs storing digital results should be made into three sets, with Set A sealed, Set B provided for use, and Set C stored in a different place. 9.2 Update and review of digital results 9.2.1 If digital results are to be changed, they should be signed and agreed by the owner of the digital results (the leader of the unit), and the corresponding change procedures should be handled. All changes should be recorded and kept in A.B.C. The three sets of content are consistent. The registration form for changes shall be filled in in time. The registration form can be found in Table B3 in Appendix B of GB/T17678.1-1999. 9.2.2 The backup of digitalized results shall be signed and agreed by the leaders of the units that own the digitalized results, and the backup status shall be recorded in the archives. 9.3 The authenticity of electronic archive data
9.3.1 The original carrier of the electronic archive data that has been archived shall not be loaned out, but can only be provided for use in the form of copying or online transmission, and shall be registered. Users shall not copy, carry or modify without permission. 93.2 The electronic archive data can be viewed on the terminal of the archive and management system. The viewing personnel can only view the electronic archives within their own authority. If they view the electronic archives beyond their authority, they shall follow the provisions of this order. 3.3 The review of the use authority shall be carried out by the person who provides the use. The use authority should be identified according to the level and hierarchy of various personnel, and the user should register and log in to the system. During the use, the system will automatically determine the legitimacy of the current user's identity and the scope of the functions used, and the system will automatically track and record the path of the user's use of various functions. For the use of unauthorized functions, it should be able to respond and give warning prompts.
9.3.4 The provision and recovery of copies should be strictly managed. All data stored on the carrier should be copied, and technical means should be used to prevent the copying of the provided data. At the same time, the data provided for use should be recovered, and the data interface should be complete. The provider and the user should confirm the content of the provided copy, and register the type, quantity, usage time, final return period and the responsible persons of both parties. The received data should be deleted after confirming that it has not been replaced by the user.
9.3.5 Electronic archive items approved as "limited access protection" should be marked on the ledger, record, and storage. The archives department should strictly implement the "limited access protection" and key management regulations for electronic archives. 9.3,6 When using communication marketing or direct access, the confidential information content should be processed and the keys used should be replaced regularly or irregularly.
9.3.7 The system environment should effectively track and monitor the entire access process and automatically select relevant records as the basis for the verification of access work. The access system should have strong fault tolerance to avoid irreversible losses due to misoperation. 9.4 Basic requirements for ensuring the authenticity of electronic archives To ensure that electronic archives have the same legal and certification functions as corresponding documents, the entire management process of electronic files from generation, operation to file archiving to electronic archives should be in a controllable environment to eliminate possible factors that may change it. 9.4.1 Ensure the authenticity of electronic archives and their copies 9.4.1.1 Electronic archives with legal authentication functions should have anti-write measures. If they are to be carried, irreversible recording media should be used to maintain the originality and authenticity of electronic archive files. 9.4.1.2 In the process of digitalization of physical archives, scanning is the most important method. The original text, seal, signature, signature and other forms and colors cannot be arbitrarily corrected:
9.4.1.3 Detailed records should be made for the digitization of physical archives. The registration content includes: date, file number of paper archives, number of electronic archives, form, electronic storage method, compression format number, and signature of the person who submitted the digitalization. 9.4.1. The digitization operator shall be legally responsible for the consistency between the electronic archive and the corresponding physical archive. When an electronic copy of the electronic file is required, the department providing the electronic copy shall be responsible for the consistency of the copy with the original. 9.4.2 Signature regulations for electronic documents
9.4.2.1 Electronic documents directly formed by digital means shall be signed in accordance with relevant national standards and regulations. 9.4.2.2 The signature of electronic documents must be complete. The signing should be based on the principle of hierarchical responsibility. The signatory shall bear the corresponding signing responsibility. When signing, generally one person can only sign one item, and the handwriting must be clear. The name of the signatory cannot be omitted, and the date must be complete in year, month, and day. 9.4.2.3 The signing of electronic documents shall be a certificate-type digital signature or a handwritten digital signature. The person using the certificate-type digital signature needs to register with a special technical management agency. In the case of a light pen or digital device, a password should be set in the signature column of the signing form to verify the authority.
Tip: This standard content only shows part of the intercepted content of the complete standard. If you need the complete standard, please go to the top to download the complete standard document for free.